About this template
Managing shift schedules efficiently requires accurate, up-to-date information regarding employee working preferences and availability. This Staff Availability Survey is designed for shift managers, operations leads, and human resource professionals who need to collect reliable data on when their team members can work.
The form systematically gathers essential contact details, emergency contacts, contract types, and detailed day-by-day availability. It also captures insights on scheduling flexibility, weekend work willingness, transportation methods, and departmental transfer preferences. By organizing this data clearly, managers can design fair shift rotations, plan ahead for staffing shortages, and accommodate personal constraints without disrupting daily operations.
Built for seamless deployment via Doc2Form, this template transforms a traditionally tedious administrative task into a streamlined, digital-first experience. Employees can easily submit their weekly or monthly availability from any device, while managers gain structured responses ready for review and scheduling optimization.
Key features
- Collect preferred working days and times in a clean, structured format
- Capture employee scheduling flexibility and weekend availability
- Gather emergency contact details and contract information in one place
- Include open fields for comments, suggestions, and special requests
- Optimized for mobile submissions so staff can update availability on the go
Use cases
Weekly or monthly shift planning for retail and hospitality teams
Healthcare and nursing staff availability updates
Collecting holiday and seasonal coverage preferences
Assessing workforce flexibility prior to restructuring or branch tran…
Assessing workforce flexibility prior to restructuring or branch transfers
What this form collects
- Employee Full Name (Short answer)Enter your first and last name.
- Position / Job Title (Short answer)Enter your current role within the company.
- Department (Dropdown)Select your assigned department.
- Contract Type (Multiple choice)Select your employment contract status.
- Primary Phone Number (Short answer)Enter the best phone number to reach you for scheduling updates.
- Email Address (Short answer)Enter your active work or personal email address.
- Emergency Contact Person (Short answer)Provide the name of a person we can contact in case of an emergency.
- Emergency Contact Phone Number (Short answer)Provide the phone number for your emergency contact.
- Preferred Availability Type (Multiple choice)Select the option that best describes your schedule preference.
- Available Work Days (Checkboxes)Select all days of the week you are generally available to work.
- Are you willing to work weekends? (Multiple choice)Indicate your willingness to take on weekend shifts.
- Scheduling Flexibility (Linear scale)How flexible are you with last-minute shift changes or coverages?
- Primary Transportation Mode (Dropdown)How do you commute to work?
- Additional Comments or Scheduling Constraints (Paragraph)Share any specific notes, restrictions, or preferences regarding your working hours.
- Employee Signature & Acknowledgment (Short answer)Please type your full legal name to confirm that the information provided is accurate.
FAQ
How do I share this availability survey with my team?
Once you convert and customize this template with Doc2Form, you can share the Google Form link via email, messaging apps, or your internal company portal.
Can employees update their responses later if their schedule changes?
Yes, you can configure your Google Form settings to allow respondents to edit their submissions or submit a new response when their availability changes.
Is this form mobile-friendly for staff members?
Google Forms are fully responsive, meaning employees can complete the availability survey directly from their smartphones or tablets.
Where is the survey data stored?
All responses are automatically collected in a linked Google Sheet, allowing managers to view, sort, and analyze shift availability instantly.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.