About this template
Managing team capacity and discovering hidden talents during sudden operational shifts, remote transitions, or organizational restructuring can be challenging. This Staff Availability and Skills Google Form Template is designed for human resources professionals, managers, and team leaders who need to capture detailed employee availability alongside unique secondary skills, technical proficiencies, and hobbies.
The form collects standard working hours across all seven days of the week, open time slots, remote communication software proficiency, and specialized talents that can be utilized during unique projects or operational pivots. By standardizing this data collection, organizations can quickly match internal capabilities with emerging needs, optimize scheduling, and ensure business continuity.
Whether you are adapting to remote work mandates, seasonal shifts, or special organizational initiatives, this template provides a clear, structured way to survey your team. With Doc2Form, you can instantly deploy this template as a ready-to-use Google Form, allowing staff to submit their availability and skills directly from any device.
Key features
- Capture day-by-day availability and working hours in one streamlined view
- Inventory hidden talents, hobbies, and specialized technical proficiencies
- Assess remote collaboration tool proficiency (e.g., video conferencing and editing)
- Fully customizable questions to fit your organization's exact scheduling needs
- Instant deployment to Google Forms for quick team-wide distribution
Use cases
Transitioning a workforce to remote or hybrid work environments
Discovering secondary employee skills for cross-functional project as…
Discovering secondary employee skills for cross-functional project assignments
Collecting weekly availability for part-time or flexible staff members
Emergency preparedness and business continuity capacity planning
What this form collects
- Full Name (Short answer)Enter your first and last name.
- Usual Weekly Hours (Short answer)Enter your standard contracted or expected weekly working hours.
- Monday Availability (Short answer)Enter your available start and end times for Monday, or note 'Unavailable'.
- Tuesday Availability (Short answer)Enter your available start and end times for Tuesday, or note 'Unavailable'.
- Wednesday Availability (Short answer)Enter your available start and end times for Wednesday, or note 'Unavailable'.
- Thursday Availability (Short answer)Enter your available start and end times for Thursday, or note 'Unavailable'.
- Friday Availability (Short answer)Enter your available start and end times for Friday, or note 'Unavailable'.
- Saturday Availability (Short answer)Enter your available start and end times for Saturday, or note 'Unavailable'.
- Sunday Availability (Short answer)Enter your available start and end times for Sunday, or note 'Unavailable'.
- Availability Notes & Pockets of Time (Paragraph)Detail any specific gaps, split shifts, or flexible hours you can offer during the week.
- Useful Skills and Hobbies (Paragraph)List any secondary skills, trades, creative talents, or professional experience you possess that could assist the team.
- Video Conferencing Proficiency (Multiple choice)Select your comfort level with tools like Zoom, Microsoft Teams, or Google Meet.
- Video Editing and Media Production Skills (Multiple choice)Select your level of experience with video editing, graphic design, or content creation.
- Additional Contribution Details (Paragraph)Share any other ways you feel you could support the organization or projects during this time.
FAQ
How do I share this availability form with my team?
Once Doc2Form generates your Google Form, you can distribute it via email, embed it in an internal portal, or share a direct link for your staff to complete instantly on desktop or mobile.
Can I edit the days of the week or add new questions?
Yes! Because the template lives in your Google Drive as a standard Google Form, you can fully customize, add, or remove any questions to suit your organization's exact workflow.
Where is the submitted availability data stored?
All responses flow directly into a connected Google Sheet, giving you an organized spreadsheet of your team's hours and skills for easy filtering and scheduling.
Is this template mobile-friendly for employees?
Yes, Google Forms automatically adapts to mobile devices, allowing team members to submit their availability and skills conveniently from their smartphones or tablets.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.