About this template
The Shipping Declaration Google Form template streamlines the process of capturing and organizing essential cargo details for international and domestic shipments. Designed for merchants, exporters, and logistics coordinators, this form collects critical information including shipper and consignee contact details, tracking numbers, transport modes, package counts, weights, and declared item values.
Using Doc2Form, you can instantly turn this template into a live Google Form to expedite customs clearance and carrier compliance. By standardizing how shipment information is submitted, teams can eliminate missing paperwork, reduce border delays, and maintain clear audit trails for every dispatch. Whether you are shipping small e-commerce parcels or freight-load cargo, this template keeps your documentation accurate and accessible in a central spreadsheet.
Key features
- Capture complete shipper and consignee contact and address details.
- Document tracking numbers, transport modes, and shipment dates accurately.
- Itemize package counts, packaging types, and total cargo weights.
- Record detailed goods descriptions and total declared monetary values.
- Instantly populate a Google Sheet for seamless logistics tracking.
Use cases
- International e-commerce order dispatches crossing customs borders.
- B2B freight forwarding and commercial cargo documentation.
- Third-party logistics (3PL) warehouse intake and dispatch records.
What this form collects
- Shipper Full Name (Short answer)Enter the full name of the individual sending the shipment.
- Shipper Company Name (Short answer)Enter the business or organization name of the shipper, if applicable.
- Shipper Address (Paragraph)Provide the complete street address, city, state/province, and postal code of the origin.
- Shipper Phone Number (Short answer)Include country code if shipping internationally.
- Shipper Email (Short answer)Enter a primary contact email for shipment updates and inquiries.
- Consignee Full Name (Short answer)Enter the full name of the recipient.
- Consignee Company Name (Short answer)Enter the recipient business or organization name, if applicable.
- Consignee Address (Paragraph)Provide the complete destination address including country and postal code.
- Consignee Phone Number (Short answer)Include country code for international delivery verification.
- Consignee Email (Short answer)Enter the recipient email address for delivery notifications.
- Tracking Number (Short answer)Enter the assigned tracking or waybill number, if available.
- Shipment Date (Date)Select the date the shipment is handed over to the carrier.
- Mode of Transport (Dropdown)Select the primary method of shipping.
- Number of Packages (Short answer)Enter the total count of distinct packages or cartons in this shipment.
- Packaging Type (Dropdown)Select the primary type of packaging used.
- Total Weight (Short answer)Enter the total weight including units (e.g., 45 kg or 100 lbs).
- Goods Description Details (Paragraph)Provide a detailed description of the contents, including item names, quantities, and materials.
- Currency (Short answer)Specify the currency used for the declared value (e.g., USD, EUR, GBP).
- Total Declared Value (Short answer)Enter the total commercial or replacement value of the goods for customs purposes.
- Declaration Date (Date)Select today's date.
- Shipper Signature (Paragraph)Please paste a link to your signed document (Google Drive, Dropbox, etc.) or type your full legal name to certify the declaration is correct.
FAQ
What is a shipping declaration form?
It is an official document providing customs authorities and carriers with precise details regarding the contents, origin, value, and destination of a package or shipment.
Why is an accurate shipping declaration important?
Accurate declarations prevent customs delays, ensure correct tariff and duty calculations, and help carriers comply with international transport regulations.
Can I customize the fields in this Google Form template?
Yes. Once generated in Google Forms, you can fully edit, add, or remove questions to match your exact shipping requirements.
How does Doc2Form help me use this template?
Doc2Form instantly converts this structured template into a ready-to-use Google Form with zero manual building required.
Where is the shipment submission data stored?
All responses are automatically saved to a connected Google Sheet, making it easy to review, sort, and share dispatch records with your team.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.