About this template
Organizing a holiday gift exchange is a wonderful way to bring people together, but keeping track of participants' wish lists, sizing details, and dietary restrictions can quickly become overwhelming. This Secret Santa Gift Exchange template streamlines the process by collecting all the necessary information from participants in one organized place before drawing names.
Designed for workplaces, friend groups, family gatherings, and community organizations, this form collects essential details such as clothing sizes, favorite colors, hobbies, and disliked items to ensure every gift is a hit. Crucially, it also includes dedicated fields for food allergies and dietary preferences so organizers can plan safe holiday treats and party snacks.
With Doc2Form, you can instantly turn this template into a live Google Form, share the link with your group, and automatically populate a spreadsheet with everyone's preferences. It eliminates the hassle of lost text messages and scattered emails, ensuring a fun, organized, and stress-free holiday gift exchange for everyone involved.
Key features
- Collect wish lists and gift preferences in one automated step
- Gather crucial sizing details like shoe size and clothing measurements
- Include allergy and dietary restriction fields for safe gift-giving
- Track favorite colors, movies, hobbies, and disliked items
- Export all participant details instantly to a Google Sheets spreadsheet
Use cases
- Annual office holiday parties and team-building gift exchanges
- Extended family holiday gatherings and cousin gift swaps
- Friend group winter celebrations and festive get-togethers
- Community organization and club holiday events
What this form collects
- Full Name (Short answer)Enter your first and last name.
- Age (Short answer)Optional — helps with age-appropriate gift ideas.
- Gender / Pronouns (Short answer)Let us know how you identify for clothing and accessory sizing context.
- Clothing & Sizing Information (Paragraph)Share any relevant sizes (shirt, shoe, ring, etc.) if you are hoping to receive wearable gifts.
- Favorite Color (Short answer)What color do you gravitate toward most?
- Favorite Music Genres & Artists (Short answer)Mention any bands, artists, or genres you love.
- Favorite Movies & TV Shows (Short answer)What do you like to binge or watch on movie night?
- Hobbies & Collections (Paragraph)List your favorite pastimes, crafts, or things you enjoy collecting.
- Sweet vs. Savory Preference (Multiple choice)Which do you lean toward when craving a snack?
- Favorite Foods & Snacks (Short answer)Mention specific brands, candy bars, or savory treats you enjoy.
- Do you have any food allergies or dietary restrictions? (Paragraph)Please list any allergies (nuts, gluten, dairy, etc.) so organizers can keep holiday gatherings safe.
- Specific Gift Ideas & Wish List (Paragraph)List 3 to 5 specific items you would love to receive (include links if helpful).
- Items to Avoid (Paragraph)Is there anything you definitely DO NOT want? (e.g., scented candles, knick-knacks, coffee mugs)
- Additional Notes for Your Secret Santa (Paragraph)Share any extra details or fun facts to help your gift-giver out.
FAQ
How do I use this Secret Santa template?
Simply use Doc2Form to instantly convert this template into your own Google Form. Once generated, you can customize any questions and share the link with your participants.
Can participants list items they would prefer not to receive?
Yes! The template includes fields for disliked items, allergies, and specific preferences to help gift-givers avoid unwanted items.
Where does the participant data go?
All responses are automatically saved directly into a Google Sheets spreadsheet linked to your form, making it easy for the organizer to review wish lists.
Is this form template free to use?
Yes, this template is completely free to convert into a Google Form using Doc2Form.
Can I add custom questions for our specific group?
Absolutely. Once the form is generated in your Google Drive, you have full freedom to add, edit, or remove any questions you like.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.