About this template
Recruiting qualified, trustworthy staff and volunteers for specialized youth and kids camps requires thorough vetting, medical history checks, and reference verifications. This comprehensive application form template is designed specifically for camp organizers, charities, and faith-based organizations to collect all necessary candidate details in one organized place.
From personal information and emergency contacts to educational background, previous childcare experience, and spiritual or personal references, this form covers every crucial screening step. It also includes sections for gathering driver's license details, health limitations, and background disclosures to ensure the safety and wellbeing of every camper.
Built with Doc2Form, you can instantly turn this structured layout into a ready-to-use Google Form. Easily customize questions, collect file links for certifications and headshots, and manage all applicant submissions seamlessly within Google Drive and Sheets without dealing with complex software.
Key features
- Collect detailed personal, educational, and professional background information.
- Gather emergency contacts and essential medical or dietary limitations.
- Include reference contact details and background screening disclosures.
- Accept links to required certifications, driver's licenses, and headshots.
- Organize all applicant responses automatically in Google Sheets.
Use cases
Screening and onboarding summer camp counselors and volunteers.
Collecting applications for specialty youth mentoring programs.
Gathering staff medical disclosures and emergency contact details for…
Gathering staff medical disclosures and emergency contact details for camp safety.
Managing reference checks and background disclosure sign-offs for cha…
Managing reference checks and background disclosure sign-offs for charity workers.
What this form collects
- Full Name (Short answer)Enter your first, middle, and last name as it appears on your government-issued ID.
- Applicant Status (Multiple choice)Are you applying as a new applicant or returning staff member?
- Email Address (Short answer)Provide a reliable email address where we can send updates regarding your application status.
- Phone Number (Short answer)Include your primary mobile or home phone number.
- Current Residential Address (Paragraph)Enter your street address, city, state, and ZIP code.
- Driver's License Number (Short answer)Enter your current driver's license number and issuing state.
- Driver's License Image Link (Paragraph)Please paste a shareable link to a photo or scan of your driver's license (Google Drive, Dropbox, etc.).
- Applicant Headshot Link (Paragraph)Please paste a shareable link to a recent photo of yourself for staff identification.
- Date of Birth & Age (Date)Enter your date of birth to verify age requirements.
- T-Shirt Size (Dropdown)Select your preferred unisex t-shirt size for camp apparel.
- Emergency Contact Name and Relationship (Short answer)Provide the name and relationship of someone we can contact in case of an emergency.
- Emergency Contact Phone Number (Short answer)Provide a phone number where your emergency contact can be reached immediately.
- Current Occupation & Employer (Paragraph)List your current job title, employer name, and how long you have worked there.
- Motivation to Serve at Camp (Paragraph)Briefly share why you want to volunteer or work at our camp this season.
- Preferred Camp Role (Dropdown)Select the role you are most interested in fulfilling.
- Experience Working with Children (Paragraph)Describe any past experience you have working with children or youth groups.
- Reference #1 Contact Details (Paragraph)Provide the name, phone number, and email of a professional or personal reference.
- Reference #2 Contact Details (Paragraph)Provide the name, phone number, and email of a second reference.
- Reference #3 Contact Details (Paragraph)Provide the name, phone number, and email of a third reference.
- Medical, Emotional, or Mental Health Conditions (Paragraph)Do you have any medical, emotional, or physical conditions that might affect your ability to perform camp duties? If yes, please describe.
- Criminal Background Disclosure (Multiple choice)Have you ever been convicted of, or pled guilty to, a criminal offense or sexual misconduct? (Note: A yes answer does not automatically disqualify you).
- Background Disclosure Explanation (Paragraph)If you answered yes to any background disclosure questions, please provide details below.
- Reference & Church Release Authorization (Short answer)By typing your full legal name below, you authorize us to contact your references and conduct background checks as required for camp safety.
FAQ
How do I use this camp application template?
With Doc2Form, you can instantly convert this template into a fully editable Google Form with a single click. From there, share the link with prospective volunteers and staff.
Can applicants upload files like resumes or certifications?
Yes. Because file uploads work smoothly via cloud links in standard workflows, the form includes prompts for applicants to share links to documents like driver's licenses or headshots stored in Google Drive or Dropbox.
Where are the camp application responses stored?
All submissions are saved directly to your Google Form responses tab and linked Google Sheets spreadsheet, giving you secure, centralized access to your applicant data.
Can I customize the questions on this form?
Absolutely. Once the form is generated in your Google account, you can add, remove, or modify any questions to match your camp's specific requirements.
Is this template free to use?
Yes, you can use Doc2Form to instantly generate this Google Form template at no cost.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.