About this template
A Request for Quote (RFQ) form is an essential tool for businesses and contractors looking to collect structured pricing inquiries from potential clients. Instead of sorting through unstructured emails, phone calls, and scattered messages, this template organizes all project requirements, product quantities, and specifications in one central location.
Whether you are sourcing materials, bidding on construction projects, or quoting custom professional services, this form ensures you capture every critical detail upfront. It collects essential contact information, specific product names, requested quantities, estimated labor hours, and additional project notes so your team can generate accurate estimates faster and close deals more efficiently.
Key features
- Capture complete client contact and business details instantly.
- Collect specific product names and exact order quantities.
- Itemize estimated labor hours and custom project scopes.
- Streamline your quoting process with structured, ready-to-review responses.
Use cases
- Contractors gathering project specifications and material lists.
- Wholesale distributors processing custom product pricing requests.
- Service providers estimating labor and scope for new clients.
What this form collects
- Date of Request (Date)Select today's date.
- Client ID (CID#) (Short answer)Enter your customer ID number if you are an existing client.
- Business Name (Short answer)Enter the registered name of your company.
- Point of Contact (POC) (Short answer)Enter the full name of the primary contact person.
- Business Address (Paragraph)Provide your complete street address, city, state, and ZIP code.
- Phone Number (Short answer)Enter the best phone number to reach you during business hours.
- Email Address (Short answer)Enter the email address where we should send your quote.
- Assigning Technician or Representative (Short answer)If you were assisted by a specific representative, enter their name here.
- Product Name 1 (Short answer)Enter the exact name or SKU of the first product.
- Quantity (Product 1) (Short answer)Enter the desired quantity for product 1.
- Product Name 2 (Short answer)Enter the exact name or SKU of the second product, if applicable.
- Quantity (Product 2) (Short answer)Enter the desired quantity for product 2.
- Product Name 3 (Short answer)Enter the exact name or SKU of the third product, if applicable.
- Quantity (Product 3) (Short answer)Enter the desired quantity for product 3.
- Product Name 4 (Short answer)Enter the exact name or SKU of the fourth product, if applicable.
- Quantity (Product 4) (Short answer)Enter the desired quantity for product 4.
- Product Name 5 (Short answer)Enter the exact name or SKU of the fifth product, if applicable.
- Quantity (Product 5) (Short answer)Enter the desired quantity for product 5.
- Estimated Labor Hours (Short answer)If applicable, estimate the expected labor hours required for installation or service.
- Additional Information (Paragraph)Provide any extra details, custom specifications, or special instructions for this quote request.
FAQ
What is an RFQ form?
An RFQ (Request for Quote) form is a questionnaire used by businesses to gather specific project requirements, product quantities, and specifications from potential clients in order to provide an accurate price estimate.
How do I use this Google Form template?
Click the template link to instantly copy it directly into your Google Drive as a new Google Form. You can then customize questions, add your company branding, and share the link with your clients.
Can I customize the product and quantity fields?
Yes. You can easily add, remove, or modify product name fields and quantity dropdowns to match your specific inventory or service offerings.
Where do the form responses go?
All submissions are automatically saved in a connected Google Sheets spreadsheet, making it easy to review quotes, calculate totals, and track inquiries.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.