About this template
A reservation request form is an essential tool for hotels, restaurants, and hospitality providers looking to streamline their booking workflow. Instead of managing requests over endless phone calls or scattered emails, this template gives guests a structured, professional way to submit their stay details, room preferences, and special requests in one clean interface.
Using Doc2Form, you can instantly turn your booking requirements into an active Google Form, allowing front desk teams and managers to track availability, review party sizes, and coordinate logistics efficiently. Collecting accurate contact information and specific check-in schedules reduces manual errors and ensures every guest receives prompt confirmation.
Whether you operate a boutique hotel, bed and breakfast, or event venue, this template helps you capture all necessary details up front—from adult and child headcounts to transport requests and dietary notes—making the reservation experience seamless for both staff and guests.
Key features
- Capture check-in and check-out dates with precise timestamps.
- Collect room type and guest headcount preferences in one place.
- Include dedicated fields for airport transfer requests and special notes.
- Automatically organize all booking submissions in Google Sheets for easy tracking.
Use cases
- Hotel and resort room bookings
- Bed and breakfast overnight stays
- Special event venue reservations
- Corporate travel accommodation requests
What this form collects
- Full Name (Short answer)Enter your first and last name as it should appear on the reservation.
- Email Address (Short answer)We will send your booking confirmation and updates to this address.
- Phone Number (Short answer)Include your country code if booking from outside the country.
- Check-in Date & Time (Date)Select your expected arrival date.
- Check-out Date & Time (Date)Select your planned departure date.
- Room Type (Dropdown)Choose the accommodation category you wish to reserve.
- Number of Adults (Short answer)Enter the total number of adult guests staying in the room.
- Number of Children (Short answer)Enter the number of children accompanying you, if any.
- Transfer Request Status (Multiple choice)Do you require airport or station pickup/drop-off?
- Transfer Request Details (Paragraph)If you requested a transfer, please provide your flight or train number and arrival time.
- Additional Notes or Special Requests (Paragraph)Let us know about dietary restrictions, bedding preferences, or any other special accommodations.
FAQ
What is a reservation request form used for?
It allows guests or customers to submit their preferred dates, accommodation types, and special requests to hotels, restaurants, or event spaces online.
Can I customize the room types and options?
Yes! Once the template is generated in your Google Drive, you can fully edit questions, add room categories, or remove fields to match your business offerings.
How do I receive notifications when a new booking is submitted?
Google Forms offers built-in email notifications so you are alerted immediately whenever a guest submits a new reservation request.
Can guests specify special accommodations like extra beds or dietary needs?
Yes, the template includes dedicated fields for additional notes where guests can specify special requests, dietary restrictions, or arrival details.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.