About this template
The Request for Approval and Verification of Absence template provides organizations with a structured way to record, review, and approve employee time off. Whether dealing with sick leave, personal necessity, bereavement, or pre-approved leave, this form captures all critical details needed for accurate payroll and administrative tracking.
HR professionals and department managers use this form to collect essential information such as the dates of absence, total hours or days missed, specific leave categories, and required justifications. Having a standardized digital record ensures compliance, maintains clear documentation for personnel files, and simplifies communication between employees and administration.
With Doc2Form, you can instantly turn this template into a fully functioning Google Form, allowing your team to submit and review leave requests seamlessly without cumbersome paper trails.
Key features
- Capture complete employee details and specific absence categories in one step.
- Document precise dates, hours, and days missed for accurate record-keeping.
- Streamline supervisor reviews and administrative leave tracking.
- Maintain clear audit trails for company policy compliance.
- Easily customize fields to match your organization's specific leave policies.
Use cases
- Processing employee sick leave and personal necessity requests.
- Documenting bereavement leave and verifying relationship details.
- Tracking pre-approved extended leave or vacation time.
- Maintaining compliance records for human resources audits.
What this form collects
- Employee Full Name (Short answer)Enter your first and last name.
- Job Position (Short answer)Enter your current job title or role.
- Work Site or Department (Short answer)Specify your office location, department, or branch.
- Type of Leave (Dropdown)Select the primary category for your absence.
- Bereavement Relationship (Short answer)If taking bereavement leave, specify your relationship to the deceased.
- Personal Necessity Reason / Explanation (Paragraph)Provide a brief explanation if you selected Personal Necessity.
- First Date of Absence (Date)Select the first day you were or will be absent.
- Last Day of Absence (Date)Select the last day of your absence.
- Number of Days Absent (Short answer)Enter the total number of business days requested.
- Number of Hours Absent (Short answer)If taking partial days, enter the total hours missed.
- Supporting Documentation (Paragraph)Please paste a link to your file (Google Drive, Dropbox, etc.) or describe any supporting documents such as a doctor's note.
- Employee Signature (Short answer)Type your full name to certify that the information provided is accurate.
- Date Submitted (Date)Select today's date.
- Approval Status (Multiple choice)For administrative or supervisor use only.
- Supervisor Signature and Date (Short answer)For supervisor or HR use only. Enter reviewing official's name and date.
FAQ
What is an absence approval form used for?
An absence approval form is used by employees to formally request time off and by managers or HR teams to review, verify, and document the approval or denial of the leave.
How does Doc2Form help me use this template?
Doc2Form instantly converts this structured template into a ready-to-use Google Form, saving you time on manual setup and letting you start collecting responses right away.
Can I modify the leave categories on this form?
Yes! Once the template is loaded into your Google account, you can easily add, remove, or edit leave types to match your company handbook.
Who should fill out this form?
Typically, the employee submits the initial request details, while the supervisor or HR representative completes the verification and approval status sections.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.