About this template
Streamline your tenant screening process with this comprehensive Rental Application with Co-Applicant template. Designed for landlords, property managers, and real estate professionals, this form collects vital applicant and co-applicant details including residential history, employment verification, gross monthly income, and background screening disclosures.
Collecting accurate background data is critical for making informed leasing decisions while maintaining compliance with local housing regulations. This template covers current and previous addresses, landlord references, employment status, credit and financial history, and pet details. It also includes dedicated sections for secondary occupants and co-applicants, ensuring all parties on the prospective lease are thoroughly vetted from a single submission.
Built for speed and clarity, Doc2Form allows you to instantly transform documents like this into a ready-to-use Google Form. Say goodbye to messy paper forms, incomplete records, and manual data entry. Use this structured digital questionnaire to evaluate prospective tenants quickly and secure reliable renters for your properties.
Key features
- Collect detailed residential history for primary applicants and co-applicants
- Verify employment status, gross monthly income, and professional references
- Screen for financial background, evictions, bankruptcies, and pet details
- Gather legal acknowledgments and disclosures in a structured digital format
- Organize all prospective tenant submissions neatly in Google Sheets
Use cases
Property managers vetting applicants for multi-family apartment compl…
Property managers vetting applicants for multi-family apartment complexes
Independent landlords screening prospective tenants for residential s…
Independent landlords screening prospective tenants for residential single-family homes
Real estate agents handling rental listings and lease placements for …
Real estate agents handling rental listings and lease placements for clients
Condo associations reviewing tenant applications for building approval
What this form collects
- Unit Applying For (Short answer)Enter the property address, unit number, or specific identifier you are applying to rent.
- Full Name (Short answer)Enter your full legal name as it appears on your government-issued ID.
- Date of Birth (Date)Provide your date of birth for background screening verification.
- Phone Number (Short answer)Enter a reliable phone number where we can reach you during the day.
- Email Address (Short answer)Provide a current email address for application updates and lease communications.
- Preferred Move-in Date (Date)Select your desired move-in date.
- Preferred Length of Stay (Short answer)Indicate your desired lease term (e.g., 12 months, month-to-month).
- Current Address (Paragraph)Provide your current street address, city, state, and ZIP code.
- Current Monthly Rent (Short answer)Enter your current monthly rent payment amount.
- Reason for Moving (Paragraph)Briefly explain why you are leaving your current residence.
- Current Property Manager or Landlord Name (Short answer)Provide the name of your current landlord or property management company.
- Current Property Manager Phone (Short answer)Enter the phone number for reference verification.
- Current Occupation (Short answer)Enter your job title or profession.
- Employer / Company Name (Short answer)Enter the name of your current employer.
- Current Gross Monthly Income (Short answer)Enter your total monthly income before taxes.
- Work Manager Contact (Paragraph)Provide your supervisor or manager's name and phone number for income verification.
- Pets / Animals Status (Paragraph)Do you own any pets? If yes, please list breed, weight, and age.
- Bankruptcy Status (Past 7 Years) (Multiple choice)Have you declared bankruptcy in the past 7 years?
- Criminal Conviction Status (Multiple choice)Have you ever been convicted of a felony?
- Eviction / Lawsuit History (Multiple choice)Have you ever been evicted, sued for unpaid rent, or broken a lease agreement?
- Eviction / Lawsuit Explanation (Paragraph)If you answered yes to any background or eviction questions, please provide details.
- Co-Applicant Full Name (Short answer)Enter the co-applicant's full legal name.
- Co-Applicant Phone and Email (Paragraph)Enter the co-applicant's phone number and email address.
- Co-Applicant Employer and Income (Paragraph)Enter the co-applicant's current employer, job title, and gross monthly income.
- Authorization and Signature (Paragraph)Please paste a link to your signed authorization document or type your full legal name as an electronic signature certifying that all information provided is true and correct.
FAQ
How do I customize this rental application template?
Once your Google Form is generated via Doc2Form, you can freely add, remove, or modify questions directly inside Google Forms to match your specific screening criteria and local leasing laws.
Can I collect information from a co-applicant on the same form?
Yes, this template includes a dedicated section specifically for co-applicant details, employment info, and history so you receive a complete picture of all leaseholders.
Where does the applicant data go when submitted?
All responses are automatically saved in a linked Google Sheet, allowing you to review applicant income, references, and background details in a clean spreadsheet view.
Is this template compliant with local rental regulations?
The form includes standard industry disclosures and background check authorizations. However, landlords should review questions against local and state housing regulations to ensure complete compliance.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.