About this template
The Purchase Price Request form is an essential tool for businesses looking to standardize how they handle incoming pricing inquiries. By moving away from informal email threads, this template ensures that your sales or procurement team receives all the necessary data—such as product specifications, quantities, and preferred vendors—in a single, organized format. This reduces back-and-forth communication and speeds up the quoting process.
Designed for clarity and efficiency, this form helps you capture critical details like item names, sizes, and priority levels. Whether you are managing internal department requests or fielding external customer inquiries, this template provides a professional interface that simplifies data collection. With Doc2Form, you can instantly deploy this template to start tracking requests, managing budgets, and maintaining a clear audit trail for every price inquiry received.
Key features
- Capture detailed product requirements and quantities.
- Standardize vendor and brand preferences for accurate quoting.
- Include priority levels to manage urgent requests effectively.
- Collect file links for complex multi-item purchase lists.
- Seamlessly export responses to Google Sheets for tracking.
Use cases
- Internal department requests for office supplies or equipment.
- Customer inquiries for bulk order pricing quotes.
- Vendor-specific procurement requests for manufacturing materials.
- Project-based material cost estimation.
What this form collects
- Requester Name (Short answer)Please enter the full name of the person requesting the quote.
- Email Address (Short answer)We will send the price quote to this email address.
- Date of Request (Date)Select the date you are submitting this request.
- Product or Item Name (Short answer)Enter the name or model number of the item you are interested in.
- Quantity (Short answer)How many units are you looking to purchase?
- Preferred Brand or Vendor (Short answer)If you have a specific brand or supplier in mind, please list it here.
- Priority Level (Multiple choice)How urgent is this request?
- Multi-Item Purchase List (Paragraph)If you have a long list of items, please upload your file to a cloud drive and paste the shareable link here.
- Additional Notes (Paragraph)Include any specific delivery requirements or additional comments.
FAQ
How do I use this form to manage quotes?
Once you receive a submission, the data is automatically saved to a Google Sheet. You can then review the request, calculate your quote, and respond directly to the requester.
Can I add my own custom fields?
Yes. Once you convert this template to a Google Form, you can add, remove, or edit any questions to better fit your specific procurement workflow.
How do I handle attachments like product lists?
Since Google Forms does not support direct file uploads, we include a dedicated text field for users to paste links to shared documents (Google Drive, Dropbox, etc.) containing their item lists.
Is this form suitable for internal approvals?
Absolutely. You can use the 'Notes' and 'Supervisor Details' sections to track internal sign-offs and budget approvals before finalizing a purchase.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.