About this template
The Property Information Form is an essential tool for real estate professionals, property managers, and building owners who need to maintain accurate, up-to-date records for their assets. This template simplifies the data collection process by standardizing how information is gathered, whether you are onboarding a new property, preparing a listing, or conducting an annual audit. By using this structured format, you eliminate the back-and-forth of manual data entry and ensure that critical details—from square footage and unit counts to utility status and amenities—are captured in one place.
Designed for ease of use, this template allows you to collect comprehensive data from owners or site managers without the need for complex software. Once submitted, the data is automatically organized into a Google Sheet, making it easy to analyze trends, track building maintenance, or share information with stakeholders. Whether you are managing a single residential unit or a large commercial complex, this form provides a professional, mobile-responsive way to keep your property portfolio organized and accessible.
Key features
- Standardize data collection for residential and commercial properties.
- Capture technical specs like year built, unit counts, and meter status.
- Mobile-friendly interface for on-site property inspections.
- Automatic synchronization with Google Sheets for easy record-keeping.
- Fully customizable to include your specific branding and property requirements.
Use cases
- Onboarding new properties into a management portfolio.
- Gathering detailed listing information from property owners.
- Conducting annual property audits and condition reports.
- Collecting data for commercial building lease applications.
What this form collects
- Full Name (Short answer)Enter the full name of the property owner or authorized manager.
- Email Address (Short answer)We will send a copy of your responses to this address.
- Property Name (Short answer)The official name of the building or development.
- Property Address (Paragraph)Full street address, city, and postal code.
- Property Type (Multiple choice)Select the primary category for this property.
- Year Built (Short answer)The year the property was originally constructed.
- Total Number of Units (Short answer)Total count of residential and/or commercial units.
- Total Commercial Space (sq ft) (Short answer)Enter the total square footage for commercial areas, if applicable.
- Unit Electrical Meter Status (Multiple choice)Are meters individual or master-metered?
- Amenities (Checkboxes)Select all available building amenities.
- Additional Information (Paragraph)Please provide any other relevant details or comments regarding the property.
FAQ
Can I add my own branding to this Google Form?
Yes, once you convert the template, you can use the Google Forms theme editor to add your company logo, change the header image, and adjust the color scheme to match your brand.
How do I share this form with property owners?
You can share the form by clicking the 'Send' button in Google Forms to email a direct link, or embed the form directly onto your professional website.
Can I export the collected data?
Absolutely. Google Forms automatically saves all responses to a connected Google Sheet, which you can then export as a CSV or Excel file for use in other software.
Is this form suitable for commercial properties?
Yes, the template includes fields for commercial-specific data such as total commercial square footage and unit electrical meter status, making it versatile for both residential and commercial use.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.