About this template
Organizing a photography print competition requires careful tracking of participant portfolios, image titles, and submission categories. This Print Competition Entry Form template streamlines the entire entry process for photography associations, guilds, and art clubs. Instead of managing scattered emails and unorganized file links, event organizers can collect all necessary participant information, photo titles, category selections, and critique preferences in a single, structured database.
Built for professional efficiency, the form accommodates multiple image submissions per entrant, ensuring judges and coordinators have clear metadata for every piece. Whether you are running a local club showcase or an annual state-wide print exhibition, this template eliminates administrative friction. Doc2Form allows you to instantly transform this setup into a working Google Form, helping you manage entries accurately from day one.
Key features
- Collect participant contact details and entry metadata seamlessly.
- Organize submissions by title, category, and critique preferences.
- Accept multiple image entries per contestant in an orderly layout.
- Include terms acceptance and release agreements for copyright compliance.
- Review all entries instantly inside a connected Google Sheets spreadsheet.
Use cases
- Annual professional photography print competitions and salons.
- Camera club monthly critique nights and member showcases.
- Student art and photography exhibitions.
- Regional art council visual arts contests.
What this form collects
- Full Name (Short answer)Enter your first and last name as you would like it to appear in exhibition catalogs.
- Phone Number (Short answer)Enter the best phone number to reach you regarding your submission status.
- Email Address (Short answer)We will send competition updates and results to this email address.
- Mailing Address (Paragraph)Provide your street address, city, state, and zip code.
- State / Region (Short answer)Select your home state or regional chapter.
- Photo #1 Title (Short answer)Enter the exact title of your first submitted image.
- Photo #1 Category (Dropdown)Select the appropriate category for your first image.
- Photo #1 Critique Status (Multiple choice)Would you like professional judge critique notes returned for this print?
- Photo #2 Title (Short answer)Enter the exact title of your second submitted image (if applicable).
- Photo #2 Category (Dropdown)Select the category for your second image.
- Photo #2 Critique Status (Multiple choice)Would you like professional judge critique notes returned for this print?
- Photo #3 Title (Short answer)Enter the exact title of your third submitted image (if applicable).
- Photo #3 Category (Dropdown)Select the category for your third image.
- Photo #3 Critique Status (Multiple choice)Would you like professional judge critique notes returned for this print?
- Image Files Link (Paragraph)Please paste a shareable link (Google Drive, Dropbox, etc.) containing your high-resolution image files.
- Terms and Conditions Acceptance (Checkboxes)Confirm that you hold all rights to the submitted images and grant permission for exhibition display.
FAQ
How do participants submit their image files using this form?
Because standard Google Forms cannot host direct file uploads without Google Workspace storage limits, this template provides a dedicated text field for participants to paste a shared link to their image files via Google Drive, Dropbox, or Pixieset.
Can I customize the categories to fit my specific competition?
Yes! Once you generate this template into your Google Forms account, you can freely edit, add, or remove category choices to match your competition's rules (e.g., Landscape, Portrait, Monochrome, Wildlife).
Where does all the entry data go?
Every submission automatically populates a Google Sheets spreadsheet linked directly to your form, giving you an organized list of all competitors and their submitted work.
Is this template free to use?
Yes, this template is completely free to convert and use via Doc2Form for your Google Workspace account.
How do I share this entry form with photographers?
Once generated in Google Forms, you can share the form link via email, embed it on your association's website, or post it on social media channels to start collecting entries immediately.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.