About this template
The Pre-Delivery Inspection (PDI) form is an essential tool for automotive dealerships, rental agencies, and logistics providers to ensure every vehicle meets safety and quality standards before reaching the customer. By using this standardized digital checklist, inspectors can systematically verify the condition of the exterior, engine, electrical systems, and mechanical components, creating a transparent record of the vehicle's state at the moment of handover.
Doc2Form makes it easy to deploy this inspection process instantly. Instead of relying on paper checklists that are easily lost or damaged, your team can complete this form on any mobile device, tablet, or laptop. This digital approach ensures that all inspections are logged consistently, helping to reduce liability, minimize customer complaints, and maintain high operational standards. Whether you are performing a final check on a new car sale or inspecting a fleet vehicle for a rental, this template provides the structure needed to document findings accurately and professionally.
Key features
- Comprehensive sections for mechanical and cosmetic checks.
- Mobile-friendly design for on-the-lot inspections.
- Standardized data collection for consistent record-keeping.
- Easy to customize with specific vehicle make/model fields.
- Instant digital timestamping for every inspection.
Use cases
- New vehicle handover at automotive dealerships.
- Fleet vehicle maintenance and readiness checks.
- Rental car condition reporting before customer pickup.
- Logistics and transport delivery verification.
What this form collects
- Inspector Name (Short answer)Full name of the technician or agent performing the check.
- Inspection Date (Date)The date the inspection was conducted.
- Vehicle Model (Short answer)Make, model, and year of the vehicle.
- Current Mileage (Short answer)The odometer reading at the time of inspection.
- Exterior, Wheels & Tires (Linear scale)Check for body damage, paint quality, and tire tread depth.
- Engine & Fuel System (Linear scale)Check for leaks, fluid levels, and engine performance.
- Electrical & Controls (Linear scale)Test lighting, infotainment, and dashboard indicators.
- Brakes & Transmission (Linear scale)Verify responsiveness and smooth operation.
- Additional Notes (Paragraph)Provide any extra details or observations regarding the vehicle condition.
- Inspector Signature (Paragraph)Please paste a link to your digital signature file or type your full name as a formal sign-off.
FAQ
What is the primary purpose of this PDI form?
It serves as a formal quality control document to verify that a vehicle is in optimal condition and meets all safety requirements before it is handed over to the end customer.
Can I add specific inspection points unique to my vehicle models?
Yes, you can easily edit the Google Form to add or remove sections, such as specific checks for electric vehicle batteries or specialized luxury features.
How do I share this form with my inspection team?
Simply send the form link to your team members or embed it on your internal company portal. They can open it on their phones or tablets to complete the inspection in real-time.
Is the data collected in this form secure?
All data submitted through this form is stored securely in your connected Google Sheets, allowing you to manage access permissions according to your organization's security policies.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.