About this template
This photography booking template is designed for professional photographers to streamline their client intake process. It goes beyond a simple contact form by capturing essential session details, including expected due dates for newborn sessions, family composition, and contact information. By centralizing this data, you can better prepare for your shoots and manage your calendar with confidence.
In addition to gathering logistics, this template includes a section for digital acknowledgement of your studio policies. This helps establish clear expectations from the start, ensuring both you and your clients are on the same page before the session begins. It is the perfect tool for newborn, maternity, and family photographers looking to professionalize their booking workflow without the complexity of dedicated studio management software.
Key features
- Capture key session details like due dates and family size.
- Include studio policies and terms for client acknowledgement.
- Mobile-friendly design for easy client access on any device.
- Automated responses to confirm receipt of booking details.
- Easily export client data to Google Sheets for organization.
Use cases
- Newborn 'Fresh 48' hospital or home photography sessions.
- Maternity and family portrait session inquiries.
- Capturing client consent and policy agreements.
- Managing seasonal mini-session bookings.
What this form collects
- Client Full Name (Short answer)Please provide the primary contact name.
- Spouse/Partner Name (Short answer)If applicable, please include the name of your partner.
- Expected Due Date (Date)If booking a newborn session, please provide your estimated due date.
- Phone Number (Short answer)The best number to reach you for session updates.
- Number of Siblings (Short answer)Please list the number of children who will be participating in the session.
- Studio Policy Agreement (Multiple choice)Please read our studio policies and confirm your agreement below.
- Electronic Signature (Short answer)Please type your full name to serve as your digital signature for this booking request.
FAQ
Can I add my own photography contract terms to this form?
Yes, you can easily edit the text in the form to include your specific studio policies, cancellation terms, or liability waivers.
How do I ensure the client signs the agreement?
You can add a required checkbox question where the client must select 'I agree to the terms and conditions' before submitting the form.
Can I see my client responses in a spreadsheet?
Absolutely. Google Forms automatically links to Google Sheets, allowing you to view and sort all your client inquiries in one organized table.
Is this form suitable for mobile devices?
Yes, Google Forms are fully responsive and will look great on smartphones, tablets, and desktops, making it easy for clients to book on the go.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.