About this template
Protect your fitness business and set clear expectations with clients using this Personal Training Terms and Conditions form. Designed specifically for personal trainers, fitness coaches, and boutique gym owners, this template ensures that your clients review and formally agree to your payment policies, cancellation guidelines, health disclaimers, and liability waivers before starting their training program.
Collecting signed agreements digitally eliminates messy paperwork and creates a reliable, time-stamped record of compliance. Whether you train clients in-person, online, or in a private studio, this form establishes professional boundaries from day one.
With Doc2Form, you can instantly turn this document into a ready-to-use Google Form, customize it with your specific business policies, and share it securely with new clients as part of your onboarding workflow.
Key features
- Secure explicit client agreement on cancellation and payment policies
- Incorporate liability waivers and health disclaimer acknowledgments
- Collect digital signatures and agreement timestamps effortlessly
- Standardize client onboarding across your entire fitness business
- Access responses instantly in Google Sheets for easy tracking
Use cases
- Onboarding new 1-on-1 personal training clients
- Securing policy sign-offs for online coaching programs
- Renewing annual liability agreements for existing gym members
- Establishing terms for small group fitness classes and bootcamps
What this form collects
- Client Full Name (Short answer)Enter your first and last name as it appears on official identification.
- Client Email Address (Short answer)We will send a copy of these terms and your signed agreement to this address.
- Phone Number (Short answer)Include your mobile number for session scheduling and urgent updates.
- Cancellation & Scheduling Policy (Multiple choice)Sessions must be cancelled or rescheduled at least 24 hours in advance, otherwise the full session fee will be charged. Do you understand and agree to this policy?
- Payment & Package Expiration (Multiple choice)All training packages must be paid in full prior to the start of the first session. Training packages expire 90 days from the date of purchase. Do you accept these terms?
- Liability Waiver & Assumption of Risk (Multiple choice)I acknowledge that physical exercise involves inherent risks of injury. I release the trainer and fitness facility from any liability arising from participation in training sessions.
- Medical Clearance Acknowledgment (Multiple choice)I confirm that I have consulted a physician or am cleared to engage in strenuous physical exercise and will disclose any medical conditions or injuries.
- Agreement Date (Date)Select today's date.
- Digital Signature Confirmation (Short answer)Type your full legal name here to serve as your electronic signature and legal confirmation of these terms.
FAQ
How do I customize this template for my fitness business?
Once you import this template into Google Forms via Doc2Form, you can easily edit the text to reflect your specific company name, cancellation windows, hourly rates, and liability terms.
Can I collect legal signatures using Google Forms?
Yes, you can include a required acknowledgment checkbox alongside a text field for the client's full legal name and date to record their formal consent.
Is this form suitable for online personal trainers?
Absolutely. Online coaches can email the Google Form link directly to remote clients to complete and sign before starting virtual training sessions.
Where are my client submissions stored?
All form responses are automatically saved in a secure Google Sheet connected to your form, allowing you to verify client compliance at any time.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.