About this template
Managing business travel allowances doesn't have to involve endless email threads and messy paper receipts. The Per Diem Request Form provides a streamlined, structured way for employees to submit travel allowance requests ahead of upcoming trips. Collecting essential details such as travel destinations, departure and return dates, and total calculation days ensures that finance teams and supervisors can review and approve expenses efficiently while maintaining alignment with company travel budgets and policies.
Built for modern organizations, this template standardizes the submission process to reduce back-and-forth communication. Employees can easily outline their itinerary and justification, while managers gain a clear, time-stamped record for approvals. By moving this workflow to Google Forms using Doc2Form, teams eliminate manual data entry, minimize errors, and ensure transparent financial tracking across every department.
Key features
- Capture travel destinations and exact itinerary dates instantly.
- Standardize per diem calculations based on company policy.
- Streamline supervisor and finance team approvals.
- Maintain an organized, searchable log of all employee travel requests.
Use cases
Submitting daily meal and incidental allowances for out-of-town clien…
Submitting daily meal and incidental allowances for out-of-town client meetings.
Requesting travel funds for employees attending annual industry confe…
Requesting travel funds for employees attending annual industry conferences.
Managing per diem allocations for staff traveling to multi-day corpor…
Managing per diem allocations for staff traveling to multi-day corporate offsites.
What this form collects
- Employee Full Name (Short answer)Enter your first and last name.
- Employee ID (Short answer)Enter your unique company identification number.
- Department (Dropdown)Select your primary department or business unit.
- Supervisor Full Name (Short answer)Enter the full name of the manager approving this request.
- Travel Destination (Short answer)Enter the city, state, or country where you will be traveling.
- Departure Date (Date)Select the date you plan to leave for your trip.
- Return Date (Date)Select the date you plan to return.
- Number of Days (Short answer)Enter the total number of claimable per diem days.
- Purpose of Travel (Paragraph)Briefly describe the business purpose of your trip (e.g., client meeting, conference, site visit).
- Employee Certification Signature (Short answer)Please type your full legal name to certify that the above travel details are accurate and comply with company policy.
- Date Signed (Date)Select today's date.
FAQ
What is a Per Diem Request Form used for?
It is used by employees to request daily meal, lodging, and incidental expense allowances prior to embarking on business travel, ensuring proper budgeting and pre-approval.
Can I customize the fields in this Google Form template?
Yes! Once you bring this template into your Google Forms account, you can add, remove, or modify any questions to match your organization's specific travel policies.
How do managers approve these requests?
Responses flow directly into your connected Google Sheet, where managers or finance personnel can review details, calculate totals, and mark requests as approved or denied.
Is this form mobile-friendly?
Yes, Google Forms automatically adapts to mobile devices, allowing employees to submit their travel requests right from their phones while on the go.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.