About this template
A Pay Increase Form is an essential tool for human resources and finance teams to streamline the salary adjustment process. Whether initiating a merit increase, a promotional pay bump, a market rate alignment, or a cost-of-living adjustment, this form ensures every request is properly documented, justified, and routed for approval.
Designed for department managers, team leads, and HR personnel, the template captures critical details including current compensation, proposed increases, effective dates, and detailed performance justifications. By standardizing the submission process, organizations can maintain consistent internal compensation records, simplify payroll coordination, and ensure adherence to internal budget policies. Doc2Form makes it easy to convert this template into a Google Form instantly, allowing you to collect requests seamlessly and review data in real time.
Key features
- Standardize salary adjustment submissions across all departments.
- Collect detailed performance justifications and supporting metrics.
- Track current compensation alongside recommended new rates.
- Establish a clear paper trail for HR and finance audits.
Use cases
- Annual employee performance and compensation reviews.
- Off-cycle merit increases and retention adjustments.
- Promotional salary bumps following a job title change.
What this form collects
- Employee Full Name (Short answer)Enter the first and last name of the employee receiving the increase.
- Employee ID (Short answer)Enter the employee's internal identification number.
- Job Title (Short answer)Enter the employee's current official job title.
- Employment Status (Dropdown)Select the employee's current employment type.
- Current Salary ($) (Short answer)Enter the employee's current annual base salary or hourly rate.
- Type of Increase (Multiple choice)Select the primary reason for this compensation adjustment.
- Recommended Salary (%) (Short answer)Enter the proposed percentage increase.
- Recommended New Salary ($) (Short answer)Enter the proposed new total annual base salary or hourly rate.
- Requested Effective Date (Date)Select the date on which the pay increase should take effect.
- Justification for Salary Increase (Paragraph)Provide a detailed explanation supporting this request, including recent performance highlights, added responsibilities, or market benchmarks.
- Supporting Documentation Link (Paragraph)Please paste a link to your file (Google Drive, Dropbox, etc.) or describe the performance review documents attached.
- Submitting Manager Name (Short answer)Enter the name of the manager or supervisor submitting this request.
FAQ
How do I use this template with Doc2Form?
Simply load the template into Doc2Form to instantly generate a fully editable Google Form in your Google Drive.
Can I customize the fields to match our compensation structure?
Yes! Once the form is in your Google Forms account, you can add, remove, or edit any questions to fit your company's specific policies.
Is this form suitable for department heads submitting requests?
Absolutely. It is specifically designed for managers and supervisors to formally request salary adjustments for their direct reports.
How can I restrict who submits these requests?
You can configure your Google Form settings to only accept responses from within your organization's domain.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.