About this template
A passenger waiver form is an essential legal document used by airlines, charter companies, and transport providers to outline the inherent risks of travel and protect the organization from liability. By having passengers review and sign this agreement prior to departure, operators ensure compliance, transparency, and clear acknowledgment of travel terms.
This Google Form template simplifies the collection of essential passenger details, emergency contacts, travel itineraries, and digital acknowledgments. Instead of managing cumbersome paper forms at the gate or counter, operators can effortlessly share a secure link via email or text. Passengers can review the terms and submit their signed waiver directly from any mobile device before boarding.
Doc2Form makes it easy to customize this template with your company's specific terms, branding, and required fields. Streamline your pre-travel workflow, eliminate paper clutter, and ensure all liability documentation is securely organized and instantly accessible in your connected Google Drive.
Key features
- Collect passenger details and travel itineraries in one submission.
- Clearly outline liability terms and inherent travel risks.
- Capture electronic acknowledgments and signatures quickly.
- Access responses instantly organized in Google Sheets.
- Easily shareable via mobile-friendly links before departure.
Use cases
- Commercial and private airline passenger check-in
- Charter flight and helicopter tour bookings
- Group transport and excursion logistics
- Special aviation event registration and liability release
What this form collects
- Full Name (Short answer)Enter your first and last name exactly as it appears on your government-issued ID.
- Email Address (Short answer)We will send a copy of your completed waiver and flight details to this address.
- Phone Number (Short answer)Provide a mobile number where we can reach you for urgent travel updates.
- Departure Date & Time (Date)Select the scheduled date and time of your outbound flight.
- Return Date & Time (Date)If applicable, select your scheduled return date and time.
- Departure Address / Location (Short answer)Enter the name of the airport, terminal, or departure location.
- Destination Address / Location (Short answer)Enter your intended arrival airport or destination.
- Emergency Contact Name (Short answer)Provide the full name of someone we can contact in case of an emergency.
- Emergency Contact Phone Number (Short answer)Enter a direct phone number for your emergency contact.
- Acknowledgment of Risk (Multiple choice)Acknowledge that you understand and accept the inherent risks associated with air travel and transport.
- Digital Signature (Full Name) (Short answer)By typing your full name below, you certify that all information provided is accurate and that you legally agree to this waiver.
FAQ
What is a passenger waiver form?
It is a legal document where a passenger acknowledges the risks associated with air travel and agrees to release the operating company from specific liabilities in the event of an incident.
Can I customize the liability terms in this Google Form template?
Yes, you can fully edit the description and question text in Google Forms to match your company's exact legal requirements and terminology.
How do passengers sign the form?
Passengers can type their full name and enter the date to formally acknowledge and agree to the terms, or paste a link to a signed document if using a dedicated signature add-on.
Where are the submitted waiver responses stored?
All submissions are automatically saved in a secure Google Sheet linked to your Google Form, making it easy to review passenger clearances prior to departure.
Can I share this form via email before the flight?
Absolutely. You can email the form link to passengers during the booking confirmation process so they can complete their waiver ahead of time.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.