About this template
Organizing events, athletic programs, field trips, or hands-on activities often involves inherent risks. Securing a signed participation waiver is an essential legal safeguard for any organization. This Participation Waiver and Release Form template helps you collect clear, informed consent from participants or their legal guardians before an activity begins.
The form covers all critical details, including participant identification, emergency contact information, acknowledgement of risk, and digital acknowledgment of the release terms. By moving away from paper liability forms, you eliminate lost paperwork, streamline check-ins, and ensure every attendee or parent has reviewed your terms in advance.
Doc2Form lets you instantly transform this template into a live Google Form. Customize the specific clauses to match your organization's legal requirements, add your branding, and share a single link via email or text. All responses are neatly organized in a connected spreadsheet, giving you instant access to your records whenever you need them.
Key features
- Collect digital liability waivers and release signatures seamlessly.
- Eliminate paper clutter with organized cloud storage.
- Include specific risk disclosures and terms for your activity.
- Share via simple link, email, or embed on your website.
Use cases
- Youth sports leagues and recreational club sign-ups.
- Fitness classes, gym orientations, and wellness workshops.
- Corporate team-building events and outdoor excursions.
- School field trips, summer camps, and community gatherings.
What this form collects
- Participant Full Name (Short answer)Enter the first and last name of the person participating in the activity.
- Date of Birth (Date)Provide the participant's date of birth (MM/DD/YYYY).
- Email Address (Short answer)We will use this to send confirmation details and important updates.
- Phone Number (Short answer)Provide the best contact number for urgent communications during the event.
- Emergency Contact Name (Short answer)Full name of someone we can reach in case of an emergency.
- Emergency Contact Phone Number (Short answer)Direct phone number for your emergency contact.
- Is the participant under 18 years of age? (Multiple choice)If yes, a parent or legal guardian must complete and sign this form.
- Parent or Legal Guardian Name (if participant is a minor) (Short answer)Enter the full name of the parent or guardian granting permission.
- Acknowledgment of Risk and Release of Liability (Short answer)By typing your full legal name below, you acknowledge that you understand the risks involved in this activity and voluntarily release the organizers from liability.
- Date Signed (Date)Today's date.
FAQ
How do I share this waiver form with participants?
Once your Google Form is generated through Doc2Form, you can share it via a direct link, embed it on your website, or pull it up on a tablet at your check-in desk.
Can I customize the waiver text to fit my specific event?
Yes. Once the template is loaded into your Google account, you have full control to edit sections, add organization-specific clauses, or adjust questions.
Where are the signed waiver submissions stored?
All responses are automatically collected in a Google Sheet linked to your form, making it easy to review, search, and export your records.
Is this form mobile-friendly for participants filling it out on their phones?
Yes, Google Forms are fully responsive and work smoothly on smartphones, tablets, and desktop computers.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.