About this template
A Parent Permission Form for Field Trips is essential for schools, teachers, and youth organizations planning off-site excursions. This form ensures parents are fully informed of trip details—including destination, transportation, departure times, and potential costs—while granting formal legal consent for their child to participate.
Doc2Form makes it effortless to digitize your permission slips. Instead of dealing with lost paper forms or messy backpack collections, teachers can send a clean, mobile-friendly Google Form directly to parents. The template captures critical student details, emergency contact numbers, allergy information, and signed liability waivers in one organized place.
Streamline your next class outing, museum visit, or sports event. By collecting responses digitally, educators and event organizers can easily track who has approved the trip, export medical details for bus safety binders, and keep school administration fully compliant and prepared.
Key features
- Collect digital signatures and liability waivers effortlessly
- Capture vital emergency contact and allergy information in one place
- Mobile-friendly format for parents to complete on phones or tablets
- Automatically organize submissions into a neat spreadsheet for easy tracking
- Quickly customize trip details, dates, and transportation methods
Use cases
- K-12 school field trips to museums, zoos, and historical sites
- End-of-year class picnics and outdoor adventure days
- Extracurricular club excursions and academic competitions
- After-school program visits and community volunteering events
What this form collects
- Student's Full Name (Short answer)Enter the student's first and last name.
- Grade and Teacher / Homeroom (Short answer)E.g., 4th Grade - Ms. Davis
- Parent / Guardian Full Name (Short answer)Enter the name of the parent or legal guardian filling out this form.
- Parent / Guardian Email Address (Short answer)We will use this to send trip updates and confirmation.
- Parent / Guardian Phone Number (Short answer)Primary contact number where you can be reached during the trip.
- Emergency Contact Name & Phone (Short answer)Provide a secondary contact in case we cannot reach you.
- Do you give permission for your child to attend this field trip? (Multiple choice)Selecting 'Yes' authorizes your child to participate in all planned activities.
- Student Medical Conditions & Allergies (Paragraph)List any medical conditions, dietary restrictions, or allergies we should be aware of (or write 'None').
- Current Medications (Paragraph)List any medications your child must take during the trip, along with administration instructions.
- Medical Release Authorization (Multiple choice)In the event of an emergency, I authorize school staff to seek medical treatment for my child if I cannot be reached.
- Liability Waiver & Release (Multiple choice)I release the school, its employees, and volunteers from any liability arising from accidents or incidents during the authorized trip.
- Electronic Signature (Type Full Name) (Short answer)Typing your full name here serves as your legal electronic signature for this permission slip.
FAQ
How do I share this permission form with parents?
Once you convert and open your form in Google Forms, simply click the 'Send' button to share the link via email, text, or school messaging apps like ClassDojo or Remind.
Can parents fill out this form on their smartphones?
Yes! Google Forms are fully responsive and work seamlessly on mobile phones, tablets, and computers, making it easy for busy parents to sign on the go.
How do I track which parents have submitted permission slips?
All responses automatically populate a connected Google Sheet, allowing you to instantly sort, filter, and check off student names as approvals come in.
Can I add custom questions for specific trip costs or lunch choices?
Absolutely. You can easily add checkboxes for sack lunch preferences, fee payment confirmations, or volunteer chaperone sign-ups directly in the Google Form builder.
Is this template free to use?
Yes, this template is completely free to convert and use via Doc2Form and Google Forms.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.