About this template
Managing secondary employment and potential conflicts of interest is critical for organizational transparency and compliance. The Outside Employment Form template allows human resources teams and managers to efficiently collect details regarding an employee's intent to take on external work, freelance projects, or secondary employment.
This form captures vital details including the outside employer's information, proposed work schedule, weekly hours commitment, and a clear description of the duties involved. By centralizing these requests, leadership can evaluate potential conflicts of interest, protect intellectual property, and ensure that secondary commitments do not interfere with primary job performance or create burnout risks.
Built for seamless integration with Google Workspace, this template can be instantly deployed using Doc2Form. HR teams can route requests to supervisors, track submissions in Google Sheets, and maintain organized records for internal audits and policy enforcement.
Key features
- Capture secondary employer details and work descriptions instantly
- Track weekly hours and schedules to prevent employee burnout
- Streamline conflict of interest reviews and manager approvals
- Centralize all outside work requests in a searchable Google Sheet
- Ensure consistent application of company dual-employment policies
Use cases
Full-time employees requesting approval for evening freelance consulting
Staff members disclosing seasonal retail or hospitality side gigs
Evaluating potential intellectual property and conflict of interest r…
Evaluating potential intellectual property and conflict of interest risks
Tracking secondary commitments for remote or hybrid workforce management
What this form collects
- Full Name (Short answer)Enter your first and last name.
- Company Email (Short answer)Provide your primary work email address.
- Department (Dropdown)Select your current department.
- Position / Job Title (Short answer)Enter your current title at our company.
- Phone Number (Short answer)Enter the best phone number to reach you.
- Supervisor Full Name (Short answer)Enter the name of your direct manager or supervisor.
- Outside Employer / Business Name (Short answer)Name of the external company, client, or your own business.
- External Job Title / Role (Short answer)What role will you hold with the outside organization?
- Outside Employer Address (Paragraph)Provide the business address or city/state of the outside entity.
- Work Description & Duties (Paragraph)Describe your responsibilities and the nature of the work you will be performing.
- Intended Work Hours / Schedule (Short answer)Specify the days and times you plan to work on these external activities (e.g., weekends, evenings after 6 PM).
- Total Weekly Hours (Multiple choice)Estimated total hours per week spent on outside employment.
- Anticipated Start Date (Date)Select when you plan to begin this outside employment.
- Anticipated End Date (if applicable) (Date)Leave blank if this is an ongoing arrangement.
- Acknowledgment and Agreement (Short answer)By typing your full name below, you certify that the information provided is accurate and that this outside work will not conflict with your primary employment duties.
FAQ
Why do employees need to submit an outside employment form?
This form helps organizations identify and manage potential conflicts of interest, protect confidential company information, and ensure that secondary work does not impact primary job performance or availability.
How does Doc2Form help me deploy this template?
Doc2Form instantly converts this template into a fully functional Google Form, allowing you to start collecting submissions within seconds right inside your Google Workspace.
Can I customize the questions to fit our company policy?
Yes! Once the template is loaded into your Google account, you can freely edit, add, or remove questions to match your specific corporate governance guidelines.
Who reviews these outside employment submissions?
Typically, submissions are reviewed by the employee's direct manager, human resources, and in some cases, legal or compliance teams depending on company policy.
Get this form in your Google Drive
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