About this template
An office visitor form is an essential tool for maintaining facility security, tracking foot traffic, and ensuring a professional welcoming experience for guests. Whether you manage a busy corporate headquarters, a medical facility, or a multi-tenant commercial building, this form streamlines front-desk operations by capturing critical guest details before or upon arrival.
This template collects visitor names, contact details, host information, purpose of visit, and health or safety acknowledgments. By moving your visitor sign-in process to a digital format via Doc2Form, you eliminate messy paper guestbooks, ensure legible handwriting, and maintain an organized, searchable digital log of everyone who enters your premises.
Use this template to instantly generate a clean Google Form that visitors can fill out on tablets at reception or via a pre-arrival link. It helps facility managers maintain safety compliance, simplifies emergency headcounts, and provides a seamless check-in experience for clients, contractors, and interviewees alike.
Key features
- Log visitor names, contact details, and host information instantly.
- Capture purpose of visit and expected duration.
- Include health screening or safety policy acknowledgments.
- Maintain a secure, searchable digital log of all facility guests.
- Deploy on reception tablets or send via pre-registration links.
Use cases
- Corporate reception desk daily guest registration.
- Vendor and contractor site-access check-in.
- Interview candidate welcoming and sign-in.
- Client visits and facility tours.
What this form collects
- Full Name (Short answer)Please enter your first and last name.
- Email Address (Short answer)Where can we send any follow-up information regarding your visit?
- Phone Number (Short answer)Include your mobile number in case we need to reach you on site.
- Company / Organization (Short answer)Enter the name of the organization you are representing today, if applicable.
- Visit Date (Date)Select today's date or your scheduled visit date.
- Host or Contact Person (Short answer)Who are you meeting with at our office today?
- Purpose of Visit (Dropdown)Select the primary reason for your visit.
- Health & Safety Status (Multiple choice)Are you currently experiencing any symptoms of a contagious illness (such as fever, cough, or shortness of breath)?
- Visit Eligibility & Safety Guidelines (Multiple choice)Please confirm that you have read and agree to comply with our office safety and security rules.
- Visitor Acknowledgment / Signature (Short answer)Please type your full legal name to serve as your digital signature confirming the details provided are accurate.
FAQ
How do visitors fill out this form at the front desk?
You can open the Google Form on a reception tablet, display a QR code linking directly to the form for quick mobile access, or email it to visitors ahead of time.
Can I customize the questions and add my company logo?
Yes! Because this template generates a standard Google Form, you can easily edit, add, or remove questions and customize the form header with your company branding.
Where are the visitor submissions stored?
All submissions are saved automatically in a connected Google Sheets spreadsheet, giving you an instant, searchable log of everyone who visits your office.
Is it possible to include health or safety guidelines for visitors to read?
Yes, you can use section descriptions or text items at the beginning of the form to outline building rules, security protocols, and health guidelines before visitors complete their sign-in.
How does Doc2Form help me set this up?
Doc2Form instantly converts templates into ready-to-use Google Forms with a single click, saving you time on manual form building and formatting.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.