About this template
A notary journal is an essential official record used by notaries public to document every notarization performed, protecting both the public and the notary against fraud. This digital notary journal template provides a structured, searchable way to log transaction details, signer identification, document types, and fees collected.
Designed for mobile and desktop use, this form captures critical compliance data including signer names, addresses, ID verification methods, credential details, and witness information. Notaries can instantly generate a permanent, organized record of every signing session without shuffling loose paper logs.
Whether you operate independently or as part of a signing service agency, Doc2Form helps you transition your record-keeping to Google Forms instantly. Centralize your logs in Google Sheets, track fees and travel costs effortlessly, and maintain a pristine audit trail for every credentialed act.
Key features
- Log complete signer details and ID verification methods in seconds.
- Record multiple signers and witnesses within a single session.
- Track notary fees, travel charges, and payment types.
- Capture document descriptions and notarization timestamps accurately.
- Export all records directly into Google Sheets for instant archiving.
Use cases
- Mobile loan signings and real estate closing appointments.
- In-office general notary work for affidavits and power of attorney.
- Corporate document authentication and credential verification.
- Remote online notarization logging and tracking.
What this form collects
- Notarization Date and Time (Date)Select the exact date and time the notarization took place.
- Notarization Location Address (Paragraph)Enter the street address, city, and state where the signing occurred.
- Type of Notarization (Dropdown)Select the primary notarial act performed.
- Documents Signed and Notarized (Paragraph)List the titles or descriptions of the documents being notarized.
- Document Date (Date)Enter the date printed on the document(s) being signed.
- Signer 1 Full Name (Short answer)Enter the full legal name of the primary signer.
- Signer 1 Address (Paragraph)Enter the residential or business address of the primary signer.
- Signer 1 Identity Verification Method (Multiple choice)How was the identity of the primary signer verified?
- Signer 1 ID Type (Dropdown)Select the type of identification presented by the signer.
- Signer 1 ID Issuer and Expiration (Short answer)Enter the issuing state/agency and expiration date of the identification.
- Signer 1 ID Photo Link / Document (Paragraph)Please paste a link to your file (Google Drive, Dropbox, etc.) or describe the document you wish to attach.
- Signer 2 Full Name (If Applicable) (Short answer)Enter the full legal name of a second signer, if present.
- Signer 2 Address (Paragraph)Enter the address for the second signer.
- Signer 2 ID Details (Paragraph)Enter the ID type, number, issuing authority, and expiration for Signer 2.
- Witness 1 Details (Paragraph)Provide the name, address, and ID details for Witness 1, if applicable.
- Witness 2 Details (Paragraph)Provide the name, address, and ID details for Witness 2, if applicable.
- Notary Fee Charged (Short answer)Enter the official statutory fee charged for the notarial act.
- Travel Fee Charged (Short answer)Enter any additional travel or mobile service fees charged.
- Additional Notes or Comments (Paragraph)Record any additional observations, special circumstances, or thumbprint confirmation notes.
FAQ
How does Doc2Form convert this into a Google Form?
Doc2Form instantly translates this structured notary journal layout into a fully functioning Google Form in your Google Drive with a single click.
Can I use this form on my smartphone or tablet during mobile signings?
Yes. Google Forms are fully responsive, allowing you to complete and submit journal entries directly from your mobile device while with clients.
Where are my notary journal entries stored?
All submitted entries are saved securely in your Google Drive and can be automatically organized into a linked Google Spreadsheet for easy searching.
Can I add custom fields for specific state requirements?
Yes. Once the template is generated in your Google account, you can freely add, remove, or modify any questions to match your state's specific notary regulations.
Is there any charge to use this Doc2Form template?
The template conversion is free to use and deploy directly into your Google Workspace.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.