About this template
Managing expenses in a non-profit shouldn't require messy paper receipts and endless email threads. This Non-Profit Reimbursement Request Google Form template provides a clean, structured way for staff members and volunteers to submit out-of-pocket expenses for approval and payout. By centralizing requests, your organization can maintain strict financial transparency, reduce administrative overhead, and process reimbursements much faster.
Designed specifically for mission-driven organizations, this form collects essential details such as expense categories, project codes, purchase dates, exact monetary amounts, and digital links to supporting receipts. Doc2Form makes it effortless to deploy this template directly into your Google Workspace, allowing your team to submit claims from any smartphone or computer. Spend less time chasing paperwork and more time advancing your mission with a streamlined reimbursement workflow.
Key features
- Standardize expense submissions across all staff and volunteers
- Collect digital receipt links and itemized expense breakdowns
- Track project codes and expense categories for accurate budgeting
- Mobile-friendly layout for quick submissions on the go
- Instant Google Sheets integration for effortless financial tracking
Use cases
Volunteers submitting costs for community outreach event supplies
Staff members claiming travel expenses for out-of-town conferences
Board members requesting reimbursement for purchased software or offi…
Board members requesting reimbursement for purchased software or office assets
What this form collects
- Full Name (Short answer)Enter your first and last name.
- Email Address (Short answer)Where should we send updates regarding your reimbursement status?
- Mailing Address (Paragraph)Provide the address where your reimbursement check should be mailed, if applicable.
- Date of Expense (Date)Select the date when the purchase was made.
- Expense Category (Dropdown)Choose the category that best describes this purchase.
- Itemized Expense Details (Paragraph)Describe what was purchased, the business purpose, and how it supports our non-profit's mission.
- Reimbursement Amount Requested (Short answer)Enter the total amount in USD (e.g., 145.50).
- Receipt Attachments (Paragraph)Please paste a public link to your receipt scan or photo (Google Drive, Dropbox, etc.).
FAQ
How does Doc2Form help me use this template?
Doc2Form instantly converts and imports this professional template directly into your Google Drive as a ready-to-use Google Form with just one click.
Can team members attach receipts to the form?
Yes. The form includes dedicated fields where submitters can paste links to receipt scans stored in Google Drive, Dropbox, or other cloud storage solutions.
Can I customize the expense categories to fit our budget lines?
Absolutely. Once the form is in your Google account, you can freely edit, add, or remove dropdown options to match your organization's specific accounting codes.
Where do the submitted reimbursement requests go?
All responses flow directly into a connected Google Sheet, giving your finance team an organized log of every claim for review and auditing.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.