About this template
A New Starter Request Form is an essential tool for human resources, IT departments, and hiring managers to streamline employee onboarding. When a new hire is confirmed, hiring managers use this form to submit required provisioning details—ranging from personal information and job titles to specific hardware, software applications, and desk locations. By centralizing these requests, organizations eliminate scattered emails and ensure that IT, facilities, and HR have everything ready before day one.
Doc2Form makes it effortless to deploy and manage this onboarding workflow directly through Google Forms. Instead of dealing with complex enterprise software, HR teams can instantly convert documents or customize this ready-to-use template to match their company's specific provisioning tiers. The resulting Google Form aggregates all incoming requests into an organized spreadsheet, making it easy to track equipment orders, software licenses, and access permissions in real time.
Using a standardized request template reduces administrative delays, minimizes equipment setup errors, and guarantees a professional, welcoming experience for every new employee joining your organization.
Key features
- Capture personal details, job titles, and department assignments in one submission.
- Specify hardware, workstation types, and mobile phone requirements.
- Request specific software licenses and system access levels.
- Centralize responses automatically into a structured Google Sheet for IT and HR tracking.
- Easily shareable with hiring managers across remote or hybrid offices.
Use cases
Submitting hardware and software requirements for incoming software e…
Submitting hardware and software requirements for incoming software engineers.
Requesting desk space, phone setups, and security badges for new sale…
Requesting desk space, phone setups, and security badges for new sales agents.
Standardizing departmental onboarding submissions for enterprise HR t…
Standardizing departmental onboarding submissions for enterprise HR teams.
What this form collects
- Requester Name (Short answer)Enter your full name (the person submitting this request).
- Requester Email (Short answer)Enter your corporate email address for updates and confirmation.
- New Employee Full Name (Short answer)Enter the first and last name of the new starter.
- New Employee Email (Short answer)Enter their personal email or temporary contact address if corporate email is not yet provisioned.
- Start Date (Date)Select the employee's official first day of work.
- Department (Dropdown)Select the department the new starter is joining.
- Job Title (Short answer)Enter the exact official job title for the new employee.
- Employee Level (Multiple choice)Select the employment classification level.
- Workstation Type (Multiple choice)Select the standard hardware setup required for this role.
- Desk Location (Short answer)Specify the office location, building, and desk number if applicable.
- Applications Needed (Checkboxes)Select all software suites and tools the employee will need access to.
- Other Applications Needed (Paragraph)List any specialized tools, licenses, or database access not listed above.
- Phone Setup Type (Multiple choice)Select the communication hardware or software phone configuration needed.
- Company Mobile Status (Multiple choice)Indicate if a company smartphone or mobile stipend is required.
- Portal Access Level (Dropdown)Select the baseline intranet and secure portal permissions level.
- Home Address for Equipment Shipping (Paragraph)If equipment needs to be shipped to a remote employee, provide their full residential mailing address.
- Contact Phone Numbers (Short answer)Provide the employee's personal mobile or home phone number for initial HR coordination.
- Additional Requirements & Notes (Paragraph)Provide any special accommodations, access card requests, or additional comments for this onboarding.
FAQ
How do I customize this New Starter Request Form?
Once you load this template into Doc2Form, you can easily edit, add, or remove questions directly in Google Forms to match your company's specific software and hardware offerings.
Who should fill out this request form?
Hiring managers or department leads typically submit this form once an employment offer has been accepted and a start date is confirmed.
Where do the form submissions go?
All responses are automatically routed to a connected Google Sheet, giving HR, IT, and facilities teams instant visibility into new hire requirements.
Can I add custom software options to the checklist?
Yes! You can update the checkbox and dropdown options in Google Forms to include your organization's proprietary tools or specific SaaS subscriptions.
Is this form mobile-friendly for hiring managers on the go?
Yes, Google Forms are fully responsive and work seamlessly on smartphones, tablets, and desktop computers.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.