About this template
The New Hire Information Form is an essential tool for human resources teams and business owners looking to streamline the employee onboarding process. This comprehensive questionnaire collects all necessary personnel data from newly hired staff members, ensuring your internal databases, payroll systems, and compliance records are accurate from day one.
Designed to capture everything from basic contact details and emergency contacts to job titles, department codes, and compensation structures, this template eliminates the back-and-forth of paper forms and unorganized emails. By gathering this critical information upfront, your HR team can prepare workstation access, issue equipment, and set up payroll with zero friction.
Doc2Form makes it easy to deploy this template directly into Google Workspace, allowing you to collect secure, structured responses that automatically populate Google Sheets for effortless tracking and team collaboration.
Key features
- Streamline new employee onboarding with a structured digital questionnaire.
- Collect complete personal, contact, and employment details in one submission.
- Automatically organize incoming employee data into Google Sheets.
- Easily shareable link for new hires to complete before their first day.
- Fully customizable to match your company's specific data collection requirements.
Use cases
Collecting personal and tax-related information from newly accepted j…
Collecting personal and tax-related information from newly accepted job applicants.
Standardizing employee record creation across remote and in-office te…
Standardizing employee record creation across remote and in-office teams.
Gathering emergency contact details and worker category classificatio…
Gathering emergency contact details and worker category classifications for HR files.
What this form collects
- Full Legal Name (Short answer)Enter your first, middle, and last name as it appears on your official identification.
- Other Names Used (Short answer)List any previous legal names, maiden names, or aliases you have used.
- Date of Birth (Date)Provide your date of birth for identity verification and benefits setup.
- Current Residential Address (Paragraph)Enter your street address, city, state, and ZIP code.
- Phone Number (Short answer)Provide your primary mobile or contact phone number.
- Email Address (Short answer)Enter your personal email address for pre-boarding communications.
- Prior Addresses (Past 7 Years) (Paragraph)List any other addresses you have lived at over the past 7 years, including dates.
- Driver's License Number and State (Short answer)If driving is required for your role, enter your driver's license number and issuing state.
- Job Title (Short answer)Enter the official job title specified in your offer letter.
- Department Code (Short answer)Enter your assigned department name or internal code.
- Hire Date (Date)Select your official start date.
- Supervisor / Manager Name (Short answer)Enter the full name of your direct manager or report-to supervisor.
- Worker Category (Dropdown)Select your employment classification.
- Correspondence Language (Dropdown)Select your preferred language for official company documents.
- Upload Supporting Documents (Paragraph)Please paste a link to your file (Google Drive, Dropbox, etc.) or describe the document you wish to attach, such as identification or certifications.
- Authorization and Signature (Short answer)By typing your full name below, you certify that all information provided in this form is true and complete to the best of your knowledge.
- Authorization Date (Date)Enter today's date.
FAQ
What information should I collect from a new hire?
A standard new hire form typically collects full legal name, current address, phone number, email, date of birth, emergency contacts, job title, department, hire date, and pay rate.
How does this template integrate with Google Workspace?
When you use Doc2Form to generate this template as a Google Form, all employee submissions are instantly saved to a linked Google Sheet, making it easy for HR teams to review and export data.
Can I customize the questions on this form?
Yes! Once the template is created in your Google account, you can freely add, remove, or edit any questions to match your company's specific onboarding requirements.
Is this form mobile-friendly for new hires?
All Google Forms are fully responsive, meaning your new hires can conveniently fill out their onboarding paperwork from their smartphone, tablet, or computer.
How do I share the form with incoming employees?
You can simply email the Google Form link to your new hire as part of their welcome packet or pre-boarding email instructions.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.