About this template
Extending a formal job offer requires clarity, precision, and an efficient way to capture the candidate's acceptance or decline. This Letter of Offer Google Form template simplifies the hiring wrap-up process for human resources teams and hiring managers. Instead of relying solely on messy email threads or lost paperwork, use this structured form to outline exact position details, compensation, work schedules, and specific employment conditions in one centralized place.
The form collects all necessary onboarding data—including start dates, direct supervisor contacts, and official wage details—while prompting the candidate to record their decision and any required remarks. By deploying this template through Doc2Form, you establish a reliable digital paper trail for every hiring decision, ensuring that important agreements are documented accurately from day one.
Key features
- Outline salary, shift times, and job details clearly
- Capture candidate offer decisions instantly
- Record supervisor and employment condition notes
- Streamline the transition from candidate to employee
Use cases
- Extending official full-time or part-time job offers
- Documenting candidate acceptance or rejection responses
- Recording initial shift timings, wages, and workplace addresses
- Standardizing pre-employment conditions and supervisor sign-offs
What this form collects
- Full Name (Short answer)Enter your first and last name as you would like it to appear on official company records.
- Email Address (Short answer)Provide the best email address for ongoing onboarding communications.
- Phone Number (Short answer)Enter your primary contact phone number.
- Position / Title (Short answer)The official job title for this role.
- Job Number or ID (Short answer)Internal tracking number associated with this opening.
- Offer Date (Date)The date this formal offer is issued.
- Proposed Start Date (Date)Your intended first day of employment.
- Work Address (Short answer)Primary office location or remote designation for this position.
- Wage and Compensation (Short answer)Stated starting wage, salary, or pay frequency.
- Shift Time (Short answer)Indicate your scheduled working hours or shift pattern.
- Supervisor Name (Short answer)The designated direct supervisor or manager for this role.
- Employment Conditions (Paragraph)Review the terms, probationary periods, and requirements outlined for this role.
- Offer Decision (Multiple choice)Please indicate whether you accept or decline this offer of employment.
- Offer Rejection Reason (Paragraph)If you are declining, please share any brief context if you wish.
- Employee Signature (Short answer)Please type your full legal name as your electronic signature.
- Signature Date (Date)Date of signing.
FAQ
How do I send this offer letter form to a candidate?
Once you convert this template into a Google Form using Doc2Form, you can easily share the live form link directly with your candidate via email or messaging.
Can I customize the wage and position details?
Yes! You have full control in Google Forms to edit text fields, adjust dropdown options, and tailor every section to fit the specific role you are hiring for.
How are candidate responses tracked?
All submissions are automatically routed to a connected Google Sheet, giving your HR team an organized, real-time view of candidate decisions and onboarding details.
Is this template suitable for remote and hourly workers?
Absolutely. You can easily modify the shift notes, work address, and wage structures to accommodate remote positions, hourly rates, or salaried roles.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.