About this template
A Landlord and Tenant Disclosure Form establishes clear boundaries and statutory understandings between principals (landlords and tenants) and their licensed real estate professionals. In many jurisdictions, real estate agents and brokers are legally required to disclose the nature of their agency relationships—such as single agency, dual agency, or intermediary roles—before entering into formal negotiations or lease agreements. This ensures that all parties understand who the agent represents and where their fiduciary duties lie, preventing conflicts of interest.
Using Doc2Form, real estate professionals can quickly generate and deploy this disclosure as a digital Google Form, streamlining the onboarding and compliance process. Instead of managing cumbersome paper packets or chasing physical signatures across multiple parties, agents can collect required acknowledgments, party selections, and contact details instantly. The resulting digital paper trail ensures transparency, satisfies regulatory requirements, and helps both landlords and tenants make fully informed choices before signing a lease or rental contract.
Key features
- Clearly document agency relationships and dual-agency terms
- Collect digital acknowledgments from both landlords and tenants
- Streamline real estate compliance without messy paperwork
- Easily shareable via direct link for remote lease signings
- Automatically organize responses in Google Sheets for tracking
Use cases
- Commercial and residential lease negotiations involving dual agents
- Brokerage firm compliance record-keeping for client representation
- Real estate onboarding prior to property viewings and offers
What this form collects
- Full Name (Short answer)Enter your first and last name.
- Company Name / Firm / Brokerage (Short answer)Provide the name of your real estate agency or brokerage firm, if applicable.
- Represented Party Selection (Multiple choice)Select the role you hold in this real estate transaction.
- Agency Relationship Type (Dropdown)Choose the type of agency relationship established for this property.
- Tenant Designated Agent Full Name (Short answer)Enter the full name of the agent representing the tenant, if applicable.
- Landlord Designated Agent Full Name (Short answer)Enter the full name of the agent representing the landlord, if applicable.
- Landlord Full Name (Short answer)Enter the full legal name of the property landlord or owner.
- Signature of Landlord (Short answer)Please type your full legal name to serve as your digital signature and acknowledgment.
- Tenant Full Name (Short answer)Enter the full legal name of the prospective tenant.
- Signature of Tenant (Short answer)Please type your full legal name to serve as your digital signature and acknowledgment.
FAQ
What is a landlord and tenant disclosure form?
It is a document used by real estate agents to clarify their agency relationship, ensuring both landlords and tenants understand who the agent represents during a transaction.
Why is real estate agency disclosure required?
Many state regulations and licensing boards require agents to formally disclose intermediary or dual agency roles to protect all parties from undisclosed conflicts of interest.
Can I customize this template for my specific state laws?
Yes! Once you convert this template into Google Forms, you can freely edit, add, or remove questions to match your local real estate commission's disclosure requirements.
How do landlords and tenants sign the form digitally?
Respondents fill out the Google Form to acknowledge the disclosure terms, and you can collect digital signatures or formal sign-off confirmation using short answer fields or integrated e-signature workflows.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.