About this template
An Identity Badge Request Form is an essential tool for human resources, facilities, and security teams to manage employee identification efficiently. Whether you are onboarding new hires, replacing lost or damaged cards, or issuing updated credentials for corporate offices, schools, or secure facilities, this form collects all necessary employee details in one centralized location.
Designed to capture vital information such as employee names, departments, ID numbers, contact details, and reasons for the request, this template eliminates back-and-forth emails and ensures accurate badge printing. Doc2Form allows you to deploy this template instantly into Google Forms, enabling secure data collection and seamless tracking via Google Sheets.
By standardizing the badge request process, organizations can maintain proper physical security protocols, reduce administrative delays, and ensure every staff member is properly identified. Customize the fields to match your company's specific security policies, add photo upload instructions, and streamline your workplace operations today.
Key features
- Standardize new employee and replacement badge requests
- Collect department details and employee IDs accurately
- Include photo submission instructions for printing
- Track all submissions automatically in Google Sheets
- Fully customizable to match internal security policies
Use cases
Processing identification badges for newly hired employees
Replacing lost, stolen, or damaged staff ID cards
Requesting updated security credentials due to a title or department …
Requesting updated security credentials due to a title or department change
Issuing facility access badges for contractors and temporary staff
What this form collects
- Full Legal Name (Short answer)Enter your first, middle, and last name as it should appear on your badge.
- Employee ID Number (Short answer)Enter your unique company identification number.
- Company Email Address (Short answer)Enter your primary work email address for status notifications.
- Department (Dropdown)Select your current department.
- Job Title / Position (Short answer)Enter your official job title.
- Type of Request (Multiple choice)Select the reason for submitting this badge request.
- Badge Photo Submission (Paragraph)Please paste a link to your photo (Google Drive, Dropbox, etc.) or describe the image you will submit to HR.
- Date of Request (Date)Select today's date.
- Acknowledgment and Agreement (Multiple choice)By submitting this form, you confirm that the information provided is accurate and that you understand lost badges must be reported immediately.
FAQ
How do I use this Identity Badge Request Template?
Simply click to convert this template into a ready-to-use Google Form via Doc2Form. You can then customize the questions and share the form link directly with your employees.
Can employees upload their passport-style photos through this form?
While Google Forms handles text and file uploads, you can easily include a link to an image storage folder or ask employees to email their badge photos directly to HR or security.
Where are the submitted badge requests stored?
All responses are saved securely in your Google Drive and automatically populated into a connected Google Sheets spreadsheet for easy review by your administrative team.
Can I add custom fields for specific building access levels?
Yes! You can fully edit the Google Form after conversion to include checkboxes or dropdowns for specific floor access, parking permits, or building zones.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.