About this template
Managing staff leave requests shouldn't require messy email threads or lost paperwork. This Holiday Application Google Form Template provides a clean, standardized way for employees to submit their time-off requests while helping HR teams and managers track team availability with ease.
The form collects all essential details needed for leave approval, including employee contact information, requested start and end dates, and total days away. By shifting leave applications to a structured digital format, organizations can minimize scheduling conflicts, maintain accurate PTO records, and speed up the approval workflow.
Whether you run a small business or manage a growing department, Doc2Form makes it simple to deploy this template, customize questions to fit your company policy, and instantly route submissions to the right decision-makers.
Key features
- Collect clear start and end dates for every leave request
- Standardize employee information for accurate PTO tracking
- Reduce scheduling conflicts with timely digital submissions
- Access responses instantly via organized Google Sheets
Use cases
- Annual vacation and holiday planning for corporate teams
- Tracking floating holidays and personal days in small businesses
- Processing short-term leave requests across remote or hybrid departments
What this form collects
- Full Name (Short answer)Enter your first and last name as it appears in company records.
- Company Email Address (Short answer)Enter your primary work email so we can send you approval updates.
- Department (Dropdown)Select your primary team or department.
- Type of Leave (Multiple choice)Choose the category of time off you are requesting.
- First Day of Leave (Date)Select the first date you will be away from work.
- Last Day of Leave (Date)Select your last day of absence before returning to work.
- Expected Return Date (Date)Select the date you will officially resume your duties.
- Covering Colleague (Short answer)Enter the name of the team member handling urgent tasks while you are away, if applicable.
- Additional Notes or Comments (Paragraph)Provide any extra context, handover details, or special requests regarding your absence.
FAQ
How do I use this holiday application template?
Simply click to convert or copy the template into your Google Drive using Doc2Form. You can then customize the questions, adjust your leave policies in the description, and share the form link with your team.
Can I customize the questions to match our company leave policy?
Yes! Since the form lives in your Google Forms account, you can freely add, remove, or edit any fields to align with your organization's specific time-off guidelines.
Where are the submitted leave requests stored?
All submissions are automatically saved in Google Forms and can be linked to a Google Sheet for easy tracking, sorting, and management by HR or team leads.
Will employees be able to fill this out on their mobile phones?
Yes, Google Forms are fully responsive and work seamlessly on smartphones and tablets, allowing employees to submit requests on the go.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.