About this template
Coordinating guest speakers, podcast guests, or conference presenters requires gathering a wealth of detailed information quickly. From professional biographies and promotional headshots to interview talking points and signed agreements, chasing these details via email is tedious and prone to errors. This Guest Speaker Intake form template is designed to streamline your onboarding workflow by collecting everything you need in one organized submission.
Whether you are organizing a virtual summit, planning a live conference, or hosting a regular interview podcast, this form ensures you capture accurate titles, social links, marketing assets, and contractual acknowledgments upfront. Doc2Form lets you instantly convert this structured layout into a ready-to-use Google Form, saving hours of manual setup and keeping your event production team perfectly aligned.
By centralizing speaker details, you eliminate back-and-forth emails and ensure marketing teams have immediate access to bios, headshots, and promotional dates. It is the ultimate tool for professional event hosts, webinar coordinators, and content producers looking to deliver a polished, organized experience for every guest.
Key features
- Collect complete speaker bios and promotional assets in a single step.
- Gather customized interview talking points and suggested episode titles.
- Streamline marketing coordination with headshot and social media links.
- Capture electronic sign-offs and agreement dates easily.
- Keep production teams organized with structured assistant and contact details.
Use cases
- Podcast guest onboarding and interview planning.
- Virtual summit and webinar presenter submissions.
- Annual conference keynote speaker coordination.
- Live panel discussion participant intake.
What this form collects
- Full Name (Short answer)Enter your first and last name as you would like it listed in promotional materials.
- Email Address (Short answer)Primary email address where our production team can reach you.
- Assistant Email Address (Short answer)If applicable, enter your assistant or manager's email for scheduling coordination.
- Phone Number (Short answer)Best phone number for urgent day-of-event contact.
- Company Name (Short answer)Your current organization, business, or practice name.
- Company Type & Specialization (Short answer)Briefly describe your industry and core area of expertise.
- Company URL (Short answer)Website link you would like us to share with our audience.
- Facebook URL (Short answer)Link to your professional or business Facebook page.
- Email List Size (Dropdown)Approximate size of your subscriber base for promotional cross-collaboration.
- Suggested Interview Title (Short answer)Propose a compelling title or topic for your session or episode.
- Interview Key Points (Paragraph)List 3 key takeaways or discussion points you want to cover with our audience.
- Free Gift Title (Short answer)If you are offering a free resource to our attendees, enter its title here.
- Free Gift Opt-in Page Link (Short answer)Provide the landing page URL where attendees can access your free gift.
- Solo Promotional Email Date (Date)Preferred date for sending a dedicated promotional email to your list.
- Short Bio (Paragraph)Provide a professional biography between 150 and 200 words.
- Referral Contact Information (Paragraph)Know someone else who would make a great guest? Share their name and contact details.
- Headshot Upload Link (Short answer)Please paste a link to your high-resolution headshot (Google Drive, Dropbox, etc.).
- Signature Agreement (Short answer)Type your full legal name to acknowledge and agree to event participation terms.
- Signature Date (Date)Select today's date.
FAQ
How do I customize this guest speaker form?
Once you bring this template into Google Forms via Doc2Form, you can freely add, remove, or modify any questions to match your event's specific requirements.
How do speakers submit their headshots and documents?
The form includes dedicated fields where speakers can easily paste shareable cloud links (such as Google Drive or Dropbox) to their high-resolution headshots and promotional materials.
Can I collect legal agreements or signatures through this form?
Yes, you can include text fields for typed legal acknowledgments, terms acceptance, and signature dates to ensure all participation agreements are properly recorded.
Is this template free to use?
Yes! You can instantly convert this template into a fully functioning Google Form at no cost.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.