About this template
The Graduation Application Form is an essential digital tool for schools, colleges, and universities managing end-of-term student milestones. Designed to collect precise academic data—including student index numbers, major courses of study, current academic standing, and final course lists—this template ensures that candidates meet all institutional requirements before diplomas are awarded.
By replacing cumbersome paper documents with a streamlined digital workflow, registrars and academic advisors can eliminate missing paperwork, reduce processing delays, and cut down on back-and-forth student emails. Doc2Form makes it effortless to customize this layout, add institutional branding, and route applicant data straight into spreadsheets for fast verification. Whether managing a small department or a university-wide graduating class, this form simplifies the path to commencement day.
Key features
- Collect accurate student ID, major, and course details instantly.
- Track commencement ceremony attendance and guest requirements.
- Organize final semester subjects and credit checklists seamlessly.
- Eliminate paper forms and manual data entry errors for the registrar office.
- Fully customizable for any high school, college, or university.
Use cases
- University and college end-of-year graduation clearance.
- High school senior diploma eligibility tracking.
- Collecting commencement ceremony attendance RSVPs.
- Departmental audits of final semester coursework.
What this form collects
- Full Legal Name (Short answer)Enter your first, middle, and last name exactly as you want it to appear on your diploma.
- Student ID / Index Number (Short answer)Enter your unique school or university identification number.
- Degree Program / Course (Short answer)Specify your major, degree, or program of study.
- Admission Status (Dropdown)Select your enrollment classification.
- Original Entry Date (Date)Select the month and year you first enrolled in this program.
- Contact Phone Number (Short answer)Enter a reliable phone number where we can reach you regarding graduation updates.
- Commencement Ceremony Attendance (Multiple choice)Let us know if you plan to walk in the upcoming commencement ceremony.
- Graduating With Honors (Multiple choice)Indicate if you believe you qualify for Latin honors or departmental distinction.
- Final Term Coursework (Paragraph)List your final term subjects, course codes, and credit hours separated by commas, or paste a link to your current degree audit document.
- Student Electronic Signature (Short answer)By typing your full legal name here, you certify that all information provided is accurate and that you have completed all academic requirements for graduation.
- Date Accomplished (Date)Select today's date.
FAQ
How do I use this graduation application template with Doc2Form?
Simply click to use the template, and Doc2Form will instantly generate a ready-to-use Google Form in your Google Drive account, allowing you to start collecting responses immediately.
Can I add or modify courses and major fields to match our institution?
Yes! Because the template is created directly in Google Forms, you have full control to edit, add, or remove any questions to suit your school's unique academic programs.
How do students access and submit the form?
You can share the Google Form link via email, embed it on your student portal, or post it on your department website for students to complete on any mobile or desktop device.
Can I export graduation application data to a spreadsheet?
All submissions are automatically saved to a linked Google Sheet, making it easy for academic advisors and the registrar to review, sort, and process graduation statuses.
Is this form mobile-friendly for students?
Yes, Google Forms are fully responsive and optimized for smartphones, tablets, and computers, ensuring students can submit their graduation details from anywhere.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.