About this template
A Fire Department Pre-Plan Form is vital for gathering comprehensive, structured data about specific commercial or residential buildings before an emergency occurs. This template allows fire prevention divisions, building inspectors, and emergency response teams to document vital facility details, including structural layouts, primary contact details, hazardous material locations, and active fire suppression systems.
Using Doc2Form, fire departments and municipal safety officers can instantly convert this pre-plan outline into a working Google Form. This ensures that field crews, inspectors, and chief officers can easily capture, update, and review critical building intelligence directly in the cloud. Having immediate access to accurate floor plans, utility shutoffs, and occupancy types significantly improves response times, situational awareness, and overall scene safety during critical incidents.
Whether conducting annual fire safety walkthroughs or updating municipal pre-incident plans, this standardized template helps ensure no essential detail is overlooked. Data collected flows directly into Google Sheets, making it simple to organize, search, and share pre-plans with incoming mutual aid units or station teams.
Key features
- Capture building layouts, dimensions, and occupancy types instantly.
- Document hazardous materials and precise storage locations.
- Record contact details for primary and secondary facility managers.
- Inventory active fire suppression and alarm systems.
- Provide clear, accessible tactical notes for incoming emergency crews.
Use cases
- Annual commercial building fire safety inspections.
- Municipal pre-incident planning for high-risk industrial facilities.
- Multi-tenant residential complex emergency profiling.
- School and campus safety and layout mapping.
What this form collects
- Building Name (Short answer)Enter the official name of the facility or business.
- Address (Paragraph)Provide the full street address, city, and zip code.
- Building Type (Dropdown)Select the primary construction or architectural type.
- Building Size (sq. ft.) (Short answer)Enter the approximate total square footage.
- Occupancy Type (Short answer)Describe how the building is used (e.g., warehouse, office, retail, manufacturing).
- Building Layout & Access Notes (Paragraph)Describe number of stories, basement presence, primary access points, and key architectural features.
- Primary Contact Name (Short answer)Name of the building owner, manager, or facility director.
- Primary Contact Phone (Short answer)24/7 emergency phone number for the primary contact.
- Secondary Contact Name (Short answer)Name of an alternate responsible party.
- Secondary Contact Phone (Short answer)Phone number for the secondary contact.
- Hazardous Materials Status (Multiple choice)Are hazardous materials stored or used on site?
- Types of Hazardous Materials (Paragraph)List specific chemicals, gases, explosives, or flammables present, if any.
- Hazardous Materials Storage Location (Short answer)Specify rooms, lockers, or exterior areas where hazmats are kept.
- Fire Alarm System Status (Dropdown)Select the current operational status of the alarm system.
- Automatic Sprinkler System Status (Dropdown)Indicate sprinkler coverage across the facility.
- Fire Extinguishers Status (Multiple choice)Are portable fire extinguishers regularly inspected and maintained on site?
- Emergency Lighting Status (Multiple choice)Is backup emergency lighting installed and operational?
- Special Instructions for Firefighters (Paragraph)Provide any critical tactical warnings, utility shutoff locations, or entry hazards.
- Other Relevant Information (Paragraph)Share any additional notes, security gates, or site access instructions.
FAQ
How do I customize this pre-plan template for my local fire district?
Once you bring this template into Google Forms via Doc2Form, you can easily add, remove, or modify questions to match your department's specific local ordinances and reporting standards.
Can building managers fill this out remotely?
Yes. You can share the Google Form link via email or embed it on a secure portal, allowing property managers or business owners to submit their building details securely online.
Where is the submitted pre-plan data stored?
All submissions are automatically saved in a Google Sheet linked directly to your form, allowing for quick searches, sorting, and offline access during reviews.
Can I attach floor plans or evacuation maps?
While Google Forms does not support direct file uploads from anonymous users without login, you can include a text question prompting respondents to paste a secure link to their digital floor plans stored in Google Drive or Dropbox.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.