About this template
Organizing a market, craft fair, or festival requires managing dozens of moving parts—and tracking down vendor applications shouldn't be one of them. This Event Vendor Registration Form template helps event organizers effortlessly collect business details, product descriptions, booth space requirements, and contact information from prospective vendors in one organized place.
Built for speed and simplicity, this template eliminates messy email threads and manual spreadsheets. Vendors can easily submit their business name, what products they plan to sell, and any special electrical or spatial needs for their booth. Organizers receive all responses instantly in a connected Google Sheets spreadsheet, making it simple to review applications, approve participants, and manage event layouts without friction.
Whether you are running a weekend farmers market, a holiday craft bazaar, or a large community festival, Doc2Form allows you to deploy this professional registration form in seconds. Customize fields to match your event fees or guidelines, and share a single link to start filling your vendor roster today.
Key features
- Collect complete business profiles and vendor contact details in one submission.
- Gather specific descriptions of products or menu items for curation.
- Capture special booth setup requests and power requirements.
- Automatically organize all vendor sign-ups into a searchable spreadsheet.
- Instantly share via link, QR code, or website embed.
Use cases
- Weekend farmers markets and artisan craft fairs.
- Annual community festivals and street fairs.
- Holiday bazaars and school fundraisers.
- Trade shows and vendor expos.
What this form collects
- Full Name (Short answer)Enter your first and last name.
- Business or Brand Name (Short answer)The official name of your business or booth.
- Email Address (Short answer)Where we should send event updates and confirmation details.
- Phone Number (Short answer)Best number to reach you on the day of the event.
- City and State (Vendor Location) (Short answer)Where is your business based?
- Products for Sale (Paragraph)Describe the items or services you plan to sell at your booth.
- Booth Setup Requirements (Checkboxes)Select any special requirements you may need for your space.
- Special Requests (Paragraph)Let us know about any other specific needs or accommodations.
- Terms and Conditions Acceptance (Multiple choice)Please confirm that you have read and agree to our vendor guidelines and safety rules.
- Signing Date (Date)Today's date.
- Authorized Signature (Short answer)Please type your full legal name to serve as your digital signature.
FAQ
How do I customize this vendor registration form for my specific event?
Once you convert the template using Doc2Form, you have full ownership in Google Forms. You can easily add, edit, or remove questions, adjust booth pricing details, and apply your own branding.
Can I collect vendor application fees through this form?
While Google Forms does not process payments natively, you can include instructions or payment links within the form description or confirmation page to direct vendors to your payment gateway.
Where do the vendor submissions go?
All responses are automatically routed to a Google Sheet linked to your form, allowing you to review, sort, and manage your accepted vendors in real time.
How can I share this registration form with potential vendors?
You can share the form via a direct link in emails, post it on social media channels, generate a QR code for flyers, or embed it directly onto your event website.
Can I reuse this template for multiple events?
Yes! You can make copies of your customized Google Form as often as needed for different seasonal markets, recurring events, or new locations.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.