About this template
Organizing a successful corporate gathering, team retreat, or holiday celebration requires aligning everyone's schedules, preferences, and dietary needs. This Event Planning Google Form Template helps coordinators, HR professionals, and office managers gather precise feedback from attendees before finalizing event details.
Use this comprehensive questionnaire to collect participant availability, preferred dates, meal restrictions, and fun activity choices like Secret Santa participation or entertainment favorites. By capturing these insights early, you can plan memorable experiences tailored directly to your participants' expectations.
Key features
- Quickly collect attendee availability and scheduling preferences
- Identify dietary restrictions and severe food allergies in advance
- Gauge interest in group activities like Secret Santa or entertainment
- Gather favorite holiday songs and movies to build custom playlists
- Instantly deployable as a ready-to-use Google Form
Use cases
- Annual company holiday parties and winter celebrations
- Corporate team-building retreats and offsite workshops
- Departmental milestone celebrations and lunches
- Client appreciation dinners and networking mixers
What this form collects
- Full Name (Short answer)Enter your first and last name.
- Office Address or Department (Short answer)Specify your primary office location or internal team.
- December Holiday Celebrated (Short answer)Let us know which holidays or traditions you celebrate during the winter season.
- Dietary Restrictions & Allergies (Paragraph)Please list any food allergies, sensitivities, or dietary preferences (e.g., vegetarian, gluten-free, nut allergy).
- Favorite Holiday Song (Short answer)Share your top track for our event playlist.
- Favorite Holiday Movie (Short answer)What is your go-to film to watch during the holiday season?
- Availability for December 18 at 1:00 PM (Multiple choice)Let us know if you can make our primary proposed date and time.
- Preferred Alternate Date (Date)If you cannot attend on the primary date, please suggest an alternate date that works better for you.
- Secret Santa Participation (Multiple choice)Would you like to participate in the optional gift exchange?
- Secret Santa Planning Help (Multiple choice)Would you be willing to help coordinate or organize the gift exchange details?
FAQ
How do I share this event planning survey with attendees?
Once you convert and open your form in Google Forms, simply click the 'Send' button to share via email, embed it on an intranet page, or copy a direct link for your participants.
Can I modify the questions to fit a different type of event?
Yes! Because the template lives in your Google Drive, you can easily add, remove, or edit questions to match your specific gathering, whether it's a summer barbecue or a professional conference.
How are allergy and dietary restriction responses tracked?
All dietary notes are automatically compiled into a linked Google Sheet, allowing you to easily review and share exact counts with your caterer or venue coordinator.
Is this event planning template free to use?
Yes, this template is completely free to generate, customize, and distribute to your team or guests using Google Forms.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.