About this template
An escape room waiver is a crucial liability release and safety acknowledgment form used by entertainment venues before letting participants enter a game. Because puzzle rooms involve immersive environments, theatrical effects, and sometimes confined spaces, owners must ensure guests understand the rules, potential physical risks, and safety procedures.
This Doc2Form template streamlines the intake process by allowing guests to review terms and sign digitally before they arrive. It captures essential participant details, emergency contact info, and media release preferences, helping your staff check in teams quickly while maintaining proper legal documentation. Whether you run a single boutique puzzle room or a multi-room entertainment center, this digital waiver keeps your operation organized and secure.
Key features
- Collect digital liability waivers before players arrive
- Capture emergency contact details for every participant
- Include parental consent sections for underage players
- Track marketing and promotional consent preferences
- Easily organize responses in a connected spreadsheet
Use cases
- Checking in teams for timed escape room adventures
- Managing liability for mobile puzzle games and pop-up events
- Securing parental permission for birthday parties and youth groups
- Documenting safety briefings and rule acknowledgments
What this form collects
- Participant Full Name (Short answer)Enter your first and last name.
- Email Address (Short answer)We will use this to send your game photos and booking confirmation.
- Phone Number (Short answer)Enter a mobile number where we can reach you on the day of the event.
- Date of Booking (Date)Select the scheduled date of your escape room session.
- Emergency Contact Name (Short answer)Provide the name of someone not participating in the game who can be reached in an emergency.
- Emergency Contact Phone Number (Short answer)Enter the best phone number for your emergency contact.
- Participant Age Group (Multiple choice)Please select your age category for safety and supervision guidelines.
- Parent or Guardian Name (If participant is under 18) (Short answer)Leave blank if you are 18 or older.
- Liability Waiver & Terms Acknowledgment (Multiple choice)I acknowledge that escape rooms involve physical activity, confined spaces, and special lighting effects. I voluntarily assume all risks and release the venue from liability.
- Photo and Media Release Consent (Multiple choice)Do you consent to having your team photo taken after the game and shared on our social media channels?
- Campaign Updates & Special Offers (Multiple choice)Would you like to receive promotional updates, discount codes, and news about new room openings?
- Digital Signature (Short answer)Please type your full legal name to serve as your digital signature.
- Signature Date (Date)Today's date.
FAQ
Why do escape rooms require a waiver?
Escape rooms involve active participation in dimly lit, immersive environments. Waivers ensure participants are aware of the rules, disclose any relevant medical conditions, and acknowledge standard liability terms.
Can minors sign this waiver themselves?
Typically, participants under 18 require a parent or legal guardian to review and sign the waiver on their behalf. This template includes dedicated fields for parental information.
How can I share this waiver with my customers?
You can include the link in your booking confirmation emails so guests can fill it out ahead of time, or provide a tablet at your front desk for walk-in sign-ups.
Can I customize the terms and conditions?
Yes. Once you convert this template to Google Forms, you can edit the waiver text to match your venue's specific insurance and legal requirements.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.