About this template
Managing employee time off doesn't have to involve endless email chains and lost paper slips. This Employee Leave Request Approval Form template provides a structured, centralized way for staff to submit PTO, sick leave, or personal days, while giving managers and HR teams an organized pipeline for review and approval.
Designed for modern workplaces, this form collects all essential details upfront—including staff identification, department, requested leave dates, and supporting documentation. By standardizing the submission process, companies can eliminate scheduling conflicts, maintain accurate leave records, and ensure fair treatment across all departments. Whether you are running a growing startup or managing a large team, Doc2Form lets you instantly convert this template into a fully functioning Google Form in seconds.
Once deployed, all leave requests flow directly into your connected spreadsheet, making it easy to track team availability in real time, calculate remaining balances, and coordinate coverage before anyone logs off. Say goodbye to administrative friction and hello to seamless time-off management.
Key features
- Collect complete leave details including dates and total days in one submission.
- Streamline manager review with dedicated approval status and comment fields.
- Attach doctor's notes or supporting documents via file upload links.
- Maintain centralized records automatically synced to Google Sheets.
- Deploy instantly using Doc2Form to start accepting requests today.
Use cases
- Annual vacation and personal time-off scheduling for corporate teams.
- Tracking medical leave and sick days requiring documentation.
- Coordinating multi-day conference or training absences.
- Managing shift coverage and departmental staffing calendars.
What this form collects
- Submission Date (Date)Today's date.
- Full Name (Short answer)Enter your first and last name.
- Staff Number or Employee ID (Short answer)Your internal company ID number.
- Staff Email (Short answer)Your corporate email address for approval notifications.
- Department Name / Code (Dropdown)Select your primary department.
- Job Position / Title (Short answer)Enter your current job title.
- Manager Full Name (Short answer)Name of the manager reviewing this request.
- Manager Email (Short answer)Email address of your direct supervisor.
- Leave Type (Dropdown)Select the category of leave requested.
- Leave Start Date (Date)First day of your absence.
- Leave End Date (Date)Last day of your absence (return to work date is the following day).
- Total Leave Days Requested (Short answer)Enter the total number of working days requested.
- Supporting Document Link (Paragraph)Please paste a link to your file (Google Drive, Dropbox, etc.) or describe any supporting documentation (e.g., medical certificate).
- Employee Comments (Paragraph)Add any additional context or handover notes for your team.
FAQ
Can I customize the leave types listed in this form?
Yes! Once your Google Form is generated through Doc2Form, you can easily add, remove, or modify leave categories such as vacation, sick leave, parental leave, or bereavement to match your company policy.
How do managers sign off on leave requests?
You can add a designated section for managerial approval, or configure your Google Form settings to route responses to the appropriate supervisor for review and sign-off.
Can employees attach supporting documents like medical certificates?
Yes. While Google Forms handles standard file uploads, this template includes dedicated fields where employees can paste links to documents stored in Google Drive or cloud storage for easy reference.
Where is the submitted leave request data stored?
All responses automatically populate a secure Google Sheet linked to your form, giving HR and department managers real-time visibility into team availability.
How do I get started with this template?
Simply use Doc2Form to instantly generate the Google Form in your Google Drive, where you can preview, edit, and share it with your team immediately.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.