About this template
Managing employee time off shouldn't be a manual, paper-heavy headache. This Leave of Absence Request form provides a standardized, professional way for employees to submit their time-off needs directly to HR or department managers. By collecting all necessary dates, contact details, and leave types in one structured format, you eliminate back-and-forth emails and ensure that your team has a clear, trackable record of all absences.
Designed for modern workplaces, this template captures essential information such as the duration of the leave, the reason for the request, and how the employee can be reached in case of emergencies. Because it integrates directly with Google Sheets, managers can instantly view, sort, and approve requests, making it an essential tool for maintaining operational efficiency and clear communication across your organization.
Key features
- Standardized data collection for all leave requests
- Easy integration with Google Sheets for tracking
- Captures emergency contact info during absence
- Clear fields for start and end dates to prevent scheduling conflicts
- Fully customizable to include specific company leave policies
Use cases
- Medical or family leave requests
- Sabbatical or long-term personal leave applications
- Tracking extended time-off for payroll and scheduling
- Managing departmental coverage during employee absences
What this form collects
- Full Name (Short answer)Enter your full legal name as it appears in our HR system.
- Employee ID (Short answer)Your unique employee identification number.
- Department (Short answer)The department you are currently assigned to.
- Type of Leave (Dropdown)Select the category that best describes your requested leave.
- Leave Start Date (Date)The first day you will be absent from work.
- Expected Return Date (Date)The first day you plan to return to work.
- Contact Information During Leave (Short answer)Provide a phone number or email where you can be reached in case of urgent work-related matters.
- Additional Comments or Details (Paragraph)Please provide any additional context or information regarding your request.
FAQ
How do I review the leave requests once submitted?
Once you link your form to a Google Sheet, every submission will automatically populate a new row, allowing you to filter and review requests in real-time.
Can I add specific company leave policies to this form?
Yes. You can edit the form description or add a section at the top to include links to your employee handbook or specific leave policy documents.
Is this form suitable for all types of leave?
Absolutely. The 'Leave Type' dropdown can be customized to include options like FMLA, personal leave, educational leave, or any other category relevant to your business.
Can I notify employees when their request is approved?
While the form itself is for collection, you can set up email notifications in Google Forms to alert HR immediately upon submission, allowing for a quick response.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.