About this template
The Dispatcher-Carrier Agreement form is a critical tool for logistics professionals to formalize the working relationship between a freight dispatcher and a motor carrier. This template streamlines the onboarding process by capturing essential business data, equipment specifications, and compliance information in one structured, digital flow. By using this form, dispatchers can ensure they have all necessary documentation, such as MC numbers, insurance contacts, and factoring details, before assigning any loads.
Beyond basic contact information, this form serves as a central repository for operational preferences, including preferred driving areas, home-time requirements, and specific equipment capabilities. This level of detail allows dispatchers to match carriers with the most appropriate freight, improving efficiency and carrier satisfaction. With Doc2Form, you can easily deploy this agreement to new carriers, ensuring consistent data collection and a professional onboarding experience that sets the tone for a productive business partnership.
Key features
- Capture MC numbers and insurance contact details instantly.
- Standardize equipment lists and weight limit requirements.
- Collect carrier preferences for driving lanes and home time.
- Include dedicated sections for factoring company information.
- Easily collect digital signatures for service agreements.
Use cases
Onboarding new motor carriers to a dispatch network.
Updating existing carrier profiles with current insurance and equipme…
Updating existing carrier profiles with current insurance and equipment data.
Formalizing dispatching fee structures and service terms.
Collecting references and company background for vetting new partners.
What this form collects
- Company Legal Name (Short answer)Enter the full legal name of your trucking company.
- MC Number (Short answer)Provide your active Motor Carrier (MC) number.
- Primary Equipment Type (Dropdown)Select the primary equipment you operate.
- Insurance Agent Contact Information (Paragraph)Provide the name, email, and phone number of your insurance agent.
- Factoring Company Details (Paragraph)Include the name of your factoring company and a contact person if applicable.
- Preferred Driving Areas (Paragraph)List the states or regions where you prefer to operate.
- Insurance/Authority Documents (Paragraph)Please paste a link to your current COI and Authority documents (Google Drive/Dropbox link).
- Agreed Dispatching Fee (Short answer)Confirm the percentage or flat fee agreed upon for dispatching services.
- Signature (Short answer)By typing your full name, you acknowledge that you are authorized to sign this agreement on behalf of your company.
FAQ
Is this form legally binding?
While this template collects necessary information and signatures, it is a starting point. We recommend having your final agreement reviewed by legal counsel to ensure it meets specific state and federal transportation regulations.
Can I add my own company's terms and conditions?
Yes. You can easily add a section to this Google Form to paste your specific terms and conditions, or use the description field to link to a full legal document that the carrier must acknowledge.
How do I handle document uploads like insurance certificates?
Since Google Forms does not natively support file uploads for all account types, we recommend using the provided text field to ask carriers to paste a link to their documents stored in Google Drive, Dropbox, or a similar cloud service.
Can I customize the fields for different types of equipment?
Absolutely. You can edit the 'Equipment' section to include specific checkboxes or dropdowns relevant to your niche, such as Flatbed, Reefer, Dry Van, or specialized heavy haul options.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.