About this template
Conducting background checks is an essential step when onboarding staff or volunteers who work with vulnerable groups. This Disclosure and Barring Service (DBS) application template streamlines the process of collecting critical background information securely and efficiently. Instead of chasing candidates across messy email threads or paper documents, HR professionals and recruiters can use this standardized digital form to gather full legal names, dates of birth, nationality, current residential addresses, and a complete five-year address history.
Designed with clarity and accuracy in mind, the form ensures you receive all the necessary details required to initiate standard or enhanced background screenings. The layout guides applicants step-by-step through previous name disclosures and temporal address ranges to minimize missing data and follow-up emails. Built on Doc2Form, you can deploy this template in seconds, connect it to your workspace for instant response tracking, and maintain an organized, secure record of all submissions in a single Google Sheet.
Key features
- Collects complete five-year address histories required for background checks.
- Captures previous names and exact usage date ranges securely.
- Standardizes personal details like date of birth and nationality for verification.
- Streamlines HR and recruitment onboarding workflows with instant digital submissions.
- Organizes all applicant responses automatically in a secure Google Sheet.
Use cases
Onboarding new healthcare workers and clinical staff.
Screening teachers and school volunteers before classroom placement.
Vetting charity workers and community volunteers working with vulnera…
Vetting charity workers and community volunteers working with vulnerable populations.
Processing background check requests for sensitive corporate or finan…
Processing background check requests for sensitive corporate or financial roles.
What this form collects
- Full Name (Short answer)Enter your full legal name as shown on your primary identification documents.
- Email Address (Short answer)Provide a reliable email address where we can reach you regarding your application status.
- Telephone Number (Short answer)Enter your primary contact number including country or area code.
- Date of Birth (Date)Select your date of birth.
- Nationality (Short answer)Enter your current nationality or citizenship.
- Have you ever been known by any other names? (Multiple choice)Select yes if you have used maiden names, married names, or any other aliases.
- Previous Name Details (Paragraph)If applicable, enter your previous name(s) and the exact dates (From and Until) when you used them.
- Current Address & Postcode (Paragraph)Enter your complete current residential address including street, city, and postal code.
- Previous Addresses (Past 5 Years) (Paragraph)List all addresses you have lived at over the past 5 years, including dates of residence for each location.
- Identity Document Link (Paragraph)Please paste a link to your file (Google Drive, Dropbox, etc.) or describe the document you wish to attach.
FAQ
How do I share this DBS application form with applicants?
Once you convert and open your form in Google Forms, simply click the 'Send' button in the top right to share via email link, embed it on your career site, or send it directly to candidates.
Where are the applicant's submitted details stored?
All responses flow automatically into a connected Google Sheet, giving you a secure, centralized database to review submissions and track background check statuses.
Can I add custom fields for specific types of background checks?
Yes! You can easily edit your Google Form to include additional questions, such as position titles, department codes, or specific disclosure level requirements.
Is this form template mobile-friendly?
Yes, Google Forms are fully responsive and work seamlessly on smartphones, tablets, and desktop computers, making it easy for applicants to submit their details on the go.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.