About this template
Organizing a day camp requires managing dozens of moving parts, from participant details and emergency contacts to medical history, dietary restrictions, and liability waivers. This Day Camp Registration Form template helps camp directors, schools, and community organizations streamline the entire enrollment process. Instead of sorting through disorganized paper forms or scattered emails, organizers can collect all essential camper information in one clean, structured format.
The template covers camper personal details, guardian contact channels, authorized pickups, comprehensive medical and allergy histories, medication requirements, and necessary policy acknowledgments. By moving your registration workflow to Google Forms using Doc2Form, you eliminate manual data entry errors and keep sensitive participant information securely organized in Google Sheets for instant access by your camp staff and medical team.
Key features
- Collect complete camper profiles and emergency contacts in one step.
- Gather medical history, allergy alerts, and medication schedules securely.
- Include liability waivers and policy acknowledgments directly in the workflow.
- Automatically organize all submissions into a searchable Google Sheet.
- Easily shareable with parents and guardians via email or link.
Use cases
Enrolling children in community center summer day camps.
Collecting medical and emergency clearances for school-sponsored holi…
Collecting medical and emergency clearances for school-sponsored holiday camps.
Managing youth sports or specialty art camp registrations.
Gathering liability releases and authorized pickup lists for multi-we…
Gathering liability releases and authorized pickup lists for multi-week programs.
What this form collects
- Camper Full Name (Short answer)Enter the camper's first and last name.
- Date of Birth (Date)Select the camper's date of birth.
- Entering Grade (2024/25) (Dropdown)Select the grade the camper will be entering in the upcoming school year.
- T-Shirt Size (Dropdown)Select the appropriate youth or adult shirt size.
- Camp Location (Multiple choice)Choose your preferred camp location or session site.
- Camper Swimming Ability (Multiple choice)Select the level that best describes the camper's swimming confidence.
- Parent / Guardian 1 Details (Paragraph)Provide the primary contact's full name, phone number, and email.
- Parent / Guardian 1 Home Address (Paragraph)Enter street address, city, state, and zip code.
- Parent / Guardian 2 Details (Paragraph)Provide secondary contact name, relationship, and phone number (if applicable).
- Emergency Contacts & Authorized Pickups (Paragraph)List at least two individuals other than parents authorized to pick up the camper in an emergency, including their names and phone numbers.
- Physician & Medical Facility Information (Paragraph)Provide the name and phone number of the camper's primary physician or preferred clinic.
- Allergies and Dietary Restrictions (Paragraph)List any food, drug, or environmental allergies, as well as specific dietary needs or restrictions.
- Medication Requirements (Paragraph)Does the camper require medication administered during camp hours? If yes, please list medication name, exact dosage, and times.
- Immunization Record Link (Paragraph)Please paste a link to your file (Google Drive, Dropbox, etc.) containing the up-to-date immunization record or waiver.
- Medical Treatment & Emergency Transportation Consent (Multiple choice)In the event of an emergency, I give permission for camp staff to seek emergency medical treatment and transport for the camper.
- Liability Waiver & Policies Acknowledgement (Multiple choice)I acknowledge camp rules, refund policies, and release the organization from liability during camp activities.
- Parent / Guardian Signature (Short answer)Type your full legal name to serve as your digital signature.
- Date Signed (Date)Select today's date.
FAQ
What information should a day camp registration form collect?
A thorough form should gather camper personal details, guardian contact numbers, emergency contacts, authorized pickup persons, detailed medical history, allergies, medication instructions, and signed liability waivers.
Can I customize the questions on this template?
Yes. Once you convert or open this template in Google Forms, you can fully edit, add, or remove any questions to match your camp's specific requirements.
How do I collect medical records or signed waivers?
You can include text fields where parents can paste document links (such as Google Drive or Dropbox links) or describe specific care plans if physical uploads are not directly attached.
Where does the registration data go?
All form responses are automatically saved to a connected Google Sheet, making it easy for your administrative and medical staff to review camper lists and emergency details.
Is this template free to use?
Yes, this template is completely free to copy and adapt for your camp operations using Doc2Form and Google Forms.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.