About this template
Gathering critical passenger details before departure is essential for ensuring a safe, seamless, and personalized cruise experience. This Cruise Passenger Vital Information Google Form Template is designed for cruise lines, tour operators, and travel agents to effortlessly collect everything from legal passport names and dates of birth to emergency contacts and dietary restrictions.
Collecting this information in advance helps staff prepare for special accommodations, medical needs, dietary preferences, and accessibility requirements. By utilizing Doc2Form, you can instantly turn this template into a live Google Form, distribute it securely to passengers via email or your website, and manage all responses directly in Google Sheets. It eliminates scattered emails and disorganized paperwork, ensuring your team has accurate, up-to-date manifest data at their fingertips before setting sail.
Key features
- Collect passport details and dates of birth securely
- Identify dietary restrictions and accessibility cabin needs early
- Gather emergency contact and next of kin information
- Streamline pre-trip data collection with Google Sheets integration
- Fully customizable to match your agency or cruise line brand
Use cases
Onboarding guests for upcoming group cruise departures
Collecting vital travel requirements and preferences for private yach…
Collecting vital travel requirements and preferences for private yacht charters
Gathering pre-trip health and emergency contact data for luxury cruis…
Gathering pre-trip health and emergency contact data for luxury cruise liners
Managing custom travel requests and loyalty program numbers for booke…
Managing custom travel requests and loyalty program numbers for booked passengers
What this form collects
- Passenger 1 Passport Name (Short answer)Enter your full legal name exactly as it appears on your passport.
- Passenger 1 Date of Birth (Date)Enter your date of birth (MM/DD/YYYY).
- Passport Status & Expiration (Short answer)Confirm your passport is valid for at least 6 months beyond your return date and provide the expiration date.
- Passenger 2 Passport Name (If Applicable) (Short answer)Enter the second passenger's full legal name as it appears on their passport.
- Passenger 2 Date of Birth (Date)Enter the second passenger's date of birth (MM/DD/YYYY).
- Additional Travelers & DOBs (Paragraph)List any additional travelers in your party along with their dates of birth.
- Primary Email Address (Short answer)Where should we send your booking confirmations and pre-cruise updates?
- Cell Number (Short answer)Provide a mobile number where you can be reached during travel.
- Home Address (Paragraph)Enter your primary residential address.
- Trip Companions to Contact in an Emergency (Paragraph)Provide the name and phone number of an emergency contact not traveling with you.
- Travel Destination Preference (Dropdown)Select your booked or preferred destination region.
- Trip Length (Days) (Short answer)How many days is your scheduled cruise?
- Preferred Travel Date (Date)Enter your desired departure date.
- Budget Range & Airfare Status (Paragraph)Describe your overall budget expectations and whether you need assistance booking flights.
- Pregnancy Status at Travel (Multiple choice)Most cruise lines restrict travel past the 24th week of pregnancy. Are you or any traveler pregnant?
- Infant Under 6 Months Status (Multiple choice)Will any infant under 6 months of age be traveling in your party?
- Dietary Restrictions (Paragraph)List any food allergies, sensitivities, or special dietary requirements (e.g., vegan, gluten-free, kosher).
- Accessibility Cabin / Scooter Needs (Paragraph)Indicate if you require an accessible stateroom, medical equipment, or mobility assistance.
- Airline/Cruise Reward Programs (Paragraph)Provide any frequent flyer numbers, cruise line loyalty numbers, or reward program details.
- Lodging or Car Rental Needs (Paragraph)Do you need assistance booking pre/post-cruise hotels or rental cars?
- Additional Trip Notes (Paragraph)Share any celebrations, special requests, or extra details we should know about your trip.
FAQ
How do I share this form with my cruise passengers?
Once you convert this template into a Google Form using Doc2Form, you can easily share the link via email, embed it on your travel agency website, or send it in pre-departure welcome packets.
Can I add or remove questions from this template?
Yes! Because the template converts directly into Google Forms, you have full control to edit, add, or delete questions using the standard Google Forms editor.
Where is the passenger data stored?
All submissions are securely saved in your Google Account and can be viewed in real-time or exported to Google Sheets for easy manifest tracking.
Is this form mobile-friendly for travelers?
Google Forms are fully responsive and optimized for mobile devices, allowing passengers to complete their vital information easily from smartphones or tablets.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.