About this template
Managing project modifications requires a clear, auditable paper trail to prevent disputes and budget overruns. Contractors, project managers, and property developers use this Contract Change Order Form to officially request, document, and approve alterations to ongoing agreements. Whether you are updating budget amounts, modifying scope, or extending project deadlines, this template captures all necessary project details in one standardized format.
The form collects critical data including contract numbers, original versus revised budget amounts, detailed descriptions of the requested change, and necessary authorization details. By centralizing these requests, project teams can eliminate miscommunication and ensure every financial or schedule adjustment has proper sign-off before work proceeds. Doc2Form allows you to instantly convert this template into a fully functioning Google Form, helping your team maintain accurate project documentation, streamline review cycles, and keep stakeholders aligned from project kickoff to final delivery.
Key features
- Capture detailed descriptions of proposed contract and budget modifications.
- Track original contract prices alongside revised amounts seamlessly.
- Record project numbers, purchase orders, and account IDs accurately.
- Collect authorized signatures and stakeholder sign-offs in one organized workflow.
Use cases
- Modifying construction project scope and contractor agreements.
- Updating client contract budgets and financial allocations.
- Extending project delivery dates and timeline milestones.
- Recording formal multi-party approvals for engineering modifications.
What this form collects
- Contract Number (Short answer)Enter the unique identification number of the original contract.
- Contract Description (Short answer)Provide a brief summary or title of the project agreement.
- Project Number (Short answer)Enter your internal project tracking code or number.
- Purchase Order Number (Short answer)Provide the PO number associated with this contract if applicable.
- Requested By (Full Name) (Short answer)Enter the first and last name of the person submitting this change request.
- Department (Dropdown)Select your department or business unit.
- Original Budget Amount (Short answer)Enter the initial approved budget for the project.
- Original Contract Price (Short answer)Enter the initial total contract price.
- Previous Change Orders Amount (Short answer)Enter the total monetary value of any previously approved change orders.
- New Change Order Description (Paragraph)Provide a detailed explanation of the work or terms being added, removed, or modified.
- New Change Order Amount (Short answer)Enter the cost impact of this specific change order request.
- Revised Contract Amount (Short answer)Calculate and enter the new total contract amount including this change order.
- New Account ID (Short answer)Enter the accounting code or account ID to be charged.
- Project Delivery Date (Date)Select the newly proposed completion date resulting from this change.
- Change Order Budget Status (Multiple choice)Indicate how this change impacts the overall project budget.
- Approver 1 (Full Name & Position) (Short answer)Enter the name and title of the primary reviewer.
- Approver 2 (Full Name & Position) (Short answer)Enter the name and title of the secondary reviewer if required.
- Contractor Authorized Representative (Short answer)Enter the name and title of the contractor representative approving these changes.
- Supporting Documentation (Paragraph)Please paste a link to your file (Google Drive, Dropbox, etc.) or describe the document you wish to attach.
FAQ
What is a contract change order form?
A contract change order form is a formal document used to request, review, and approve modifications to an existing project agreement, ensuring all changes to cost, scope, or timeline are recorded.
Why are change orders important in construction and project management?
They prevent disputes and delays by creating a transparent audit trail of requested modifications, ensuring all stakeholders formally agree on cost and schedule impacts.
Can I customize this template for my specific project needs?
Yes. Once you convert this template using Doc2Form into Google Forms, you can easily add, remove, or edit fields to match your company's exact workflow requirements.
How do I collect signatures using Google Forms?
While standard Google Forms collects text input, you can include text fields for authorized names and dates, or use linked file upload fields to gather signed PDF documents.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.