About this template
A construction submittal form is an essential tool used by contractors, builders, and project managers to submit materials, shop drawings, product data, and equipment samples to clients, architects, or engineers for official review and approval. Without a structured submittal process, construction projects quickly fall victim to delays, miscommunications, and costly errors.
This free Construction Submittal Form template provides a centralized, professional way to collect all necessary project details and documentation online. Instead of chasing down missing PDFs or managing messy email threads, project teams can use Doc2Form to instantly deploy this form and gather standardized submissions directly into Google Sheets.
Designed specifically for job sites and project offices, this form captures vital data including project names, exact locations, submitter contact info, and linked supporting documentation. Whether you are managing a commercial build or a large residential renovation, keeping your submittals organized ensures your project stays on schedule and fully compliant with project specifications.
Key features
- Standardize contractor and vendor submittals in one place
- Collect project details and digital document links seamlessly
- Eliminate lost paperwork and disorganized email chains
- Review submissions instantly via connected Google Sheets
- Easily customize fields to match your specific project requirements
Use cases
Submitting shop drawings and material samples for architect approval
Collecting product data sheets from electrical and plumbing subcontra…
Collecting product data sheets from electrical and plumbing subcontractors
Managing structural steel and concrete mix design submittals
Tracking equipment specifications for commercial construction builds
What this form collects
- Project Name (Short answer)Enter the official name of the construction project.
- Project Location / Site Address (Short answer)Provide the street address or specific site location.
- Submittal Type (Dropdown)Select the category that best describes this submittal.
- Submitter Full Name (Short answer)Enter your first and last name.
- Company Name (Short answer)Enter the name of your contracting company or firm.
- Submitter Email Address (Short answer)Enter the best email address for review updates and correspondence.
- Submitter Phone Number (Short answer)Enter a direct phone number in case project leads need immediate clarification.
- Documents and File Links (Paragraph)Please paste a link to your file (Google Drive, Dropbox, etc.) or describe the document you wish to attach.
- Additional Comments or Notes (Paragraph)Share anything else the reviewer should know regarding this submittal.
FAQ
What is a construction submittal form?
It is a formal document used by contractors to submit product data, shop drawings, and samples to project stakeholders for review and approval before installation.
Who typically fills out a construction submittal form?
General contractors, specialty subcontractors, and project managers use this form to present required materials and documentation to architects, engineers, or clients.
Can I attach project drawings or specification documents?
Yes. Submitter fields include dedicated space to paste links to files hosted on Google Drive, Dropbox, or other cloud storage services for easy reviewer access.
How does Doc2Form help manage these submissions?
Doc2Form turns this template into a live Google Form instantly, routing every response directly into a structured Google Spreadsheet for easy tracking and review.
Can I customize the form questions?
Absolutely. Once the template is in your Google Drive, you can fully edit, add, or remove questions to fit your exact project needs.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.