About this template
A construction change order form is essential for documenting modifications to an ongoing building project. Whether you encounter unforeseen site conditions or the client requests design upgrades, this form captures all necessary adjustments in one official record. Contractors and project managers use it to outline changes in scope, material costs, and revised completion dates before any additional work begins.
Built for clarity and accountability, this template collects critical financial and scheduling data, including previous change totals, net cost impacts, and revised contract terms. By keeping all parties aligned, it prevents costly disputes and keeps your project documentation audit-ready.
With Doc2Form, you can instantly turn this document into a live Google Form, making it simple to share change requests with clients via email or website links. All project adjustments are securely organized right in your connected Google Sheets, ensuring your team stays on budget and on schedule from groundbreaking to handover.
Key features
- Capture detailed descriptions of requested project modifications instantly.
- Calculate cost impacts and new contract totals transparently.
- Update revised completion dates and schedule extensions in one place.
- Maintain a clear audit trail for billing and dispute prevention.
- Access all change submissions directly inside your Google Drive.
Use cases
Client-requested upgrades or material substitutions during construction.
Documenting unexpected site conditions that require additional labor.
Adjusting project deadlines and timelines due to weather delays.
Obtaining formal sign-off on cost adjustments before executing extra …
Obtaining formal sign-off on cost adjustments before executing extra work.
What this form collects
- Project Name (Short answer)Enter the official name or address of the construction site.
- Owner / Client Name (Short answer)Enter the full name of the property owner or client.
- Contractor / Project Manager Name (Short answer)Enter the name of the primary contact managing this project.
- Original Contract Date (Date)Select the date when the original contract was signed.
- Contract Change Details (Paragraph)Provide a clear, detailed description of the requested modifications and the reason for the change.
- Original Contract Total ($) (Short answer)Enter the base contract amount prior to any change orders.
- Previous Change Orders Net Amount ($) (Short answer)Enter the total net amount of any change orders approved prior to this one.
- Contract Total Before This Change ($) (Short answer)Enter the current adjusted contract total before adding this new request.
- Change Order Total Amount ($) (Short answer)Enter the net cost increase or decrease for this specific change request.
- New Contract Amount ($) (Short answer)Enter the final proposed contract total including this change order.
- Revised Contract Term (Days) (Short answer)Enter the number of days added to or deducted from the schedule.
- Revised Completion Date (Date)Select the new estimated project completion date accounting for this change.
- Supporting Documentation (Paragraph)Please paste a link to your file (Google Drive, Dropbox, etc.) or describe the architectural drawings, blueprints, or estimates you wish to attach.
FAQ
What is a construction change order form?
It is a formal document used to propose, track, and approve modifications to an existing construction contract, ensuring all parties agree on cost and schedule adjustments.
Why are change orders important in project management?
They prevent misunderstandings, scope creep, and disputes by creating a transparent, written record of requested changes and their financial impact.
How do I share this form with clients?
Once generated with Doc2Form, you can easily send the Google Form link via email, text, or embed it on your project portal for quick client review.
Where are the form submissions stored?
All responses are automatically saved to Google Drive and can be organized in a connected Google Sheets spreadsheet for seamless accounting and tracking.
Can I customize the questions on this template?
Yes! Because it is a native Google Form, you can fully edit, add, or remove fields to match your specific contracting workflow.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.