About this template
The Cheque Requisition Google Form Template is designed to streamline the internal process of requesting payments for business expenses. By standardizing how payment requests are submitted, finance teams can ensure that every transaction is documented, authorized, and categorized correctly before a cheque is issued. This template eliminates the chaos of scattered email requests and missing receipts, providing a single, organized source of truth for your accounting department.
This form is perfect for employees or department heads who need to request funds for vendor payments, reimbursements, or service fees. It captures essential details such as the payee's information, the purpose of the payment, specific nominal codes, and purchase order numbers. By using this structured approach, your team can reduce processing errors, maintain better audit trails, and ensure that all financial requests are properly approved before funds leave the account.
Key features
- Standardized fields for accurate accounting and bookkeeping.
- Capture purchase order numbers and nominal codes easily.
- Clear section for authorization and approval tracking.
- Mobile-friendly design for requests on the go.
- Automated timestamping for every submitted requisition.
Use cases
- Requesting payment for external vendor invoices.
- Submitting employee expense reimbursements.
- Processing one-time service fees for contractors.
- Internal budget allocation and fund disbursement.
What this form collects
- Requester Name (Short answer)Enter the full name of the person requesting the payment.
- Department (Short answer)Which department is this expense associated with?
- Payee Name (Short answer)The name of the individual or company to whom the cheque should be made payable.
- Payment Amount (Short answer)Enter the exact amount in USD.
- Purpose of Payment (Paragraph)Provide a brief description of the goods or services being paid for.
- Purchase Order (PO) Number (Short answer)If applicable, enter the PO number associated with this request.
- Nominal Code (Short answer)Enter the general ledger or nominal code for accounting purposes.
- Supporting Documentation (Paragraph)Please paste a link to your invoice or receipt (Google Drive, Dropbox, etc.) here.
- Authorization (Short answer)By typing your full name below, you confirm that this expense is authorized.
- Date of Request (Date)Select the date of submission.
FAQ
How can I track the status of these requests?
Once submitted, all responses are automatically saved to a Google Sheet. You can add a 'Status' column to that sheet to track whether a request is pending, approved, or paid.
Can I add a field for receipt uploads?
While Google Forms does not natively support file uploads for external users without a Google account, you can add a text field asking the user to provide a link to a file stored in a shared cloud drive.
Is this form suitable for small businesses?
Yes, this template is ideal for small to medium-sized businesses looking to move away from paper-based or email-based payment requests to a more organized digital workflow.
Can I customize the fields in this template?
Absolutely. Once you copy this template to your Google Drive, you can add, remove, or edit any questions to match your company's specific accounting requirements.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.