About this template
The Car Request Form template is designed to streamline how organizations and businesses collect, review, and approve vehicle usage requests. Whether you manage a corporate fleet, coordinate shared company cars, or handle automotive procurement, this template keeps all travel details, vehicle preferences, and approval statuses organized in one centralized location.
By replacing messy email threads and manual paper slips with a structured digital form, administrative teams can eliminate scheduling conflicts and maintain a clear audit trail of who is using which vehicle and when. Doc2Form allows you to instantly transform this template into a ready-to-use Google Form, making data collection seamless for team members on both desktop and mobile devices. Review responses instantly in your connected Google Sheets spreadsheet to track vehicle availability, monitor mileage or price estimates, and make faster approval decisions.
Key features
- Collect detailed vehicle preferences, specs, and travel dates in one step.
- Track company car allowance, finance, and insurance statuses effortlessly.
- Centralize all requests and approvals directly in Google Sheets.
- Fully customizable questions to match your organization's exact workflow.
- Accessible on any device for quick submissions on the go.
Use cases
- Corporate fleet vehicle assignment and scheduling for business travel.
- Employee requests for company car allowances or pool vehicles.
- Automotive dealership or workshop client vehicle inquiries.
- Internal tracking of project-specific transportation requirements.
What this form collects
- Full Name (Short answer)Enter your first and last name.
- Company Name (Short answer)If applicable, enter your organization or department name.
- Contact Number (Short answer)Provide a phone number where we can reach you regarding your request.
- Email Address (Short answer)Enter your primary work email address.
- Town / City (Short answer)Enter your current location or the primary location for vehicle use.
- Car Brand (Short answer)Specify your preferred vehicle make or manufacturer.
- Model (Short answer)Enter the specific car model you are requesting.
- Colour (Short answer)Enter your preferred exterior color.
- Year (Short answer)Enter the preferred model year or minimum year requirement.
- Vehicle Condition (Multiple choice)Select whether you are looking for a new or used vehicle.
- Price Estimate (Short answer)Enter your target budget or estimated price range.
- Trade-In Status (Multiple choice)Do you have a vehicle you plan to trade in?
- Car Allowance Status (Multiple choice)Are you utilizing a company car allowance for this request?
- Finance Required Status (Multiple choice)Do you require financing assistance for this vehicle?
- Insurance Required Status (Multiple choice)Do you need insurance coverage included in this arrangement?
- Details / Preferences (Paragraph)Share any additional features, specific requirements, or comments regarding your vehicle request.
FAQ
How do I get started with this car request template?
Simply use Doc2Form to instantly convert this template into your own Google Form. You can then customize any fields, add your company branding, and share the link with your team.
Can I modify the questions on the form?
Yes! Once the form is generated in your Google Drive, you have full control to add, remove, or edit any questions to match your exact internal vehicle policies.
Where are the submitted car requests stored?
All responses are automatically collected in a Google Sheets spreadsheet linked directly to your Google Form, making it easy to review, filter, and approve requests.
Can team members submit requests from their mobile phones?
Yes, Google Forms are fully responsive and work smoothly on smartphones and tablets, allowing employees to submit requests from anywhere.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.