About this template
Running a successful birth photography business requires seamless coordination, clear expectations, and ironclad agreements. This comprehensive Google Form template combines client intake, detailed birth plan preferences, emergency contact information, and service contract acknowledgments into a single, easy-to-manage workflow.
Designed specifically for professional birth photographers and doulas, this questionnaire captures essential details about the expecting mother, expected due date, birth location, medical team contacts, and specific photography boundaries. Clients can easily share their vision, declare whether they want certain medical procedures documented, and sign off on contract terms before labor begins.
By leveraging Doc2Form, you can instantly turn this structured layout into a live Google Form, streamlining your client onboarding process and ensuring you have all critical documentation stored securely in one place.
Key features
- Capture complete contact details for both parents and emergency contacts.
- Document birth location, OB-GYN, or midwife information clearly.
- Collect specific preferences regarding labor photography and medical procedures.
- Secure necessary digital contract acknowledgments and package choices in one step.
Use cases
- Onboarding new maternity and birth photography clients.
- Collecting birth plan preferences and hospital restriction details.
- Securing signed service agreements and deposit confirmations.
- Coordinating emergency contact protocols with the birth support team.
What this form collects
- Mother's Full Name (Short answer)Enter your first and last name.
- Mother's Birthday (Date)Format: MM/DD/YYYY
- Father's / Partner's Name (Short answer)Enter your partner's full name, if applicable.
- Children Names & Ages (Paragraph)List the names and ages of any other children you have at home.
- Home Address (Paragraph)Enter your primary residential address.
- Email Address (Short answer)We will use this email for sharing galleries and correspondence.
- Mother's Cell Phone Number (Short answer)Best number to reach you during early labor.
- Partner's Cell Phone Number (Short answer)Best alternate contact number.
- Emergency Contact Name (Short answer)Name of someone not attending the birth who can be reached if needed.
- Emergency Contact Phone Number (Short answer)Direct phone number for your emergency contact.
- Relationship to Mother (Short answer)E.g., Friend, Parent, Sibling.
- Estimated Due Date (EDD) (Date)Your current estimated due date.
- Birth Location (Multiple choice)Select where you plan to deliver.
- Birth Location Address & Room Info (Paragraph)Enter the name of the hospital/center and address, or note 'Home'.
- Doctor / Midwife Name (Short answer)Name of your primary care provider attending the birth.
- Is this your first baby? (Multiple choice)Select yes or no.
- Planned Labor Method (Multiple choice)Select your primary birth plan expectation.
- Have you discussed photography with your doctor/midwife? (Multiple choice)Confirm if your provider is aware that a birth photographer will be present.
- Support Team & Doula (Short answer)Will you have a doula or other support personnel present?
- Preferred Photography Style & Elements (Paragraph)Describe what moments matter most to you (e.g., labor reactions, first cry, meeting baby, sibling introductions).
- Leave Room During Procedures? (Paragraph)Are there any specific medical checks or procedures where you prefer the photographer to step out?
- Selected Photography Package (Dropdown)Choose the package you have agreed upon.
- Contract Terms Acknowledgment (Short answer)By typing your full name below, you acknowledge that you have read, understood, and agreed to the birth photography contract terms, retention fees, and model release policies.
FAQ
How can I use this template for my photography business?
You can instantly generate a ready-to-use Google Form from this template using Doc2Form. Send the link to your clients after booking to collect their details and contract sign-off.
Can I customize the questions to match my specific packages?
Yes! Once the template is in your Google Drive, you can fully edit, add, or remove any questions, pricing tiers, or contract clauses to fit your business model.
Is this form suitable for capturing legal contracts?
This form includes fields for contract terms acknowledgment and electronic signatures. We recommend consulting a legal professional to ensure your specific clauses meet local requirements.
How do clients submit their deposit information?
You can add a link to your preferred invoicing or payment gateway in the description of the deposit section for clients to complete after submitting the form.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.