About this template
Streamline your new client onboarding process with this comprehensive Beauty Salon Client Intake Form. Designed specifically for hair salons, nail technicians, estheticians, and spas, this form captures essential client details, contact information, emergency contacts, and vital medical or skin conditions before their first appointment.
Collecting this information in advance ensures your staff is fully prepared for any specific skin sensitivities, allergies, or special requests, protecting both your clients and your business. Built for seamless use on any device, clients can easily complete the form on their phone or tablet before arriving at the salon, eliminating clipboards and paper clutter at your front desk.
With Doc2Form, you can instantly turn this document into a fully functional Google Form, keeping all your client records neatly organized in your Google Drive and ready for quick review.
Key features
- Collect client contact and demographic details instantly
- Screen for allergies, skin sensitivities, and medical conditions safely
- Record emergency contact information for peace of mind
- Track referral sources to understand your best marketing channels
- Mobile-friendly layout for easy completion on phones and tablets
Use cases
New client onboarding at hair salons and day spas
Skin consultation and allergy screening before chemical treatments
Gathering liability acknowledgments and emergency details for special…
Gathering liability acknowledgments and emergency details for specialized services
What this form collects
- Full Name (Short answer)Enter your first and last name as you would like it on file.
- Birth Date (Date)Please provide your date of birth.
- Email Address (Short answer)Where we can send your appointment confirmations and special offers.
- Phone Number (Short answer)Best number to reach you via call or text for appointment reminders.
- Home Address (Paragraph)Enter your street address, city, state, and zip code.
- How did you hear about us? (Dropdown)Select the primary way you found our salon.
- Emergency Contact Name (Short answer)Name of someone we can contact in case of an emergency during your visit.
- Emergency Contact Phone Number (Short answer)Direct phone number for your emergency contact.
- Relationship to Emergency Contact (Short answer)E.g., Spouse, Parent, Friend.
- Do you have any known allergies or medical conditions? (Multiple choice)Please let us know about any skin sensitivities, allergies, or medical conditions we should be aware of before your service.
- Medical Condition Details (Paragraph)If you answered yes above, please describe any specific conditions, allergies, or product sensitivities.
- Additional Comments (Paragraph)Is there anything else your stylist or technician should know before your appointment?
FAQ
How do I share this intake form with my clients?
Once Doc2Form converts your template into a Google Form, you can easily share the link via email, text message, or embed it directly on your salon's website.
Can I customize the questions for my specific salon services?
Yes! Because the template becomes a standard Google Form, you have full freedom to add, remove, or edit any questions to match your exact service offerings.
Is medical history information collected securely?
Google Forms encrypts data in transit and at rest, and you control access to your Google Drive spreadsheet where responses are securely stored.
How do I view responses when a client fills out the form?
All submissions instantly populate a Google Sheets spreadsheet linked to the form, allowing you and your team to review client details in real time.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.