About this template
Conducting thorough background checks is an essential step for verifying candidate credentials, protecting organizational security, and ensuring safe placements. This Background Investigation Form template streamlines the collection of crucial applicant data, including personal identification, complete residential history, past employment records, educational credentials, and professional references.
Designed specifically for hiring managers, HR departments, security agencies, and landlords, this form replaces cluttered paperwork with an organized digital workflow. By standardizing the information-gathering process, evaluators can review candidate qualifications efficiently and maintain consistent records across all applicants or prospective tenants.
With Doc2Form, you can instantly turn this structured template into a live Google Form, allowing you to begin collecting secure submissions immediately. Customize fields to match your specific compliance requirements or screening criteria without hassle.
Key features
- Collect comprehensive personal and residential history in one structured form.
- Gather verifiable education, certification, and employment records.
- Request professional and personal references securely.
- Standardize screening data for faster review and evaluation.
- Mobile-friendly layout allows candidates to complete details on any device.
Use cases
- Pre-employment screening for corporate and retail job candidates.
- Tenant background checks for residential and commercial property leases.
- Security clearance data collection for sensitive operational roles.
- Volunteer screening for nonprofit organizations and community programs.
What this form collects
- Full Legal Name (Short answer)Enter your full first, middle, and last name as it appears on official government identification.
- Date of Birth (Date)Provide your date of birth for identity verification purposes.
- Phone Number (Short answer)Enter your primary contact number.
- Email Address (Short answer)Enter your active email address for follow-up communications.
- Current Residential Address (Paragraph)Provide your current street address, city, state, and ZIP code.
- Previous Addresses (Past 5 Years) (Paragraph)List any other addresses you have lived at over the past 5 years, including dates of residency.
- Highest Level of Education (Dropdown)Select the highest level of education you have completed.
- Educational Institution Details (Paragraph)Provide the name of the school/university, city, state, graduation year, and degree earned.
- Most Recent Employment History (Paragraph)Provide details of your most recent employer, including company name, job title, supervisor name, phone number, dates of employment, and reason for leaving.
- Prior Employment History (Paragraph)List previous employers over the past 5 years if applicable.
- Professional References (Paragraph)Provide the name, relationship, company, phone number, and email address for 2 professional references.
- Criminal History Disclosure (Multiple choice)Have you ever been convicted of a crime? If yes, please provide details (date, offense, location). Note: A conviction does not automatically disqualify you.
- Criminal History Details (Paragraph)If you answered yes above, please explain the circumstances, dates, and outcomes.
- Authorization and Certification (Short answer)By typing your full legal name below, you certify that all information provided is true, correct, and complete to the best of your knowledge, and you authorize a background investigation.
FAQ
How do I use this background investigation template?
Simply click to convert this template into a Google Form using Doc2Form. Once generated in your Google account, you can share the secure link directly with candidates or applicants.
Can I add or remove questions from the form?
Yes. Once the form is created in your Google Workspace, you have full control to edit, add, or delete any questions to match your organization's exact screening policies.
Is candidate data secure?
All submitted responses are safely stored in your organization's Google Drive spreadsheet, ensuring you maintain direct control over sensitive applicant information.
Can applicants attach files like resumes or ID copies?
Yes. You can include file upload questions or ask candidates to provide secure links to documents like resumes, certifications, or identification records.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.